Portfolio Implementation Coordinator, Capital Support Services (Technologist II)

ABOUT US

Almost 1.3 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2051. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Recognized by Forbes as one of Canadas Best Employers we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program- With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness- Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce- Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE
Reporting to the Program Manager Delivery Performance this position is responsible for maintaining the implementation of the Capital Support ServicesWater and Wastewaterproject portfolio management application. Assists with continuous improvement of project and program delivery methodologies program development and business planning activities. Prepares reports coordinates capital program delivery compliance activities and provides project management support for Capital Support ServicesWater and Wastewater led projects.

WHAT YOULL BE DOING

• Operates and maintains the project portfolio management application including site content administration user access and provides user training and support.
• Works with internal resources and vendors to resolve system performance and functionality such as site set-up access troubleshooting and customization.
• Prepares and issues quarterly reports on the project portfolio management application.
• Assists in the development and maintenance of departmental project and program delivery methodologies such as charters scoping schedules cost estimatingtemplates checklists standard operating procedures process maps meeting templates contact lists and project management files.
• Provides project management and coordination support.
• Develops and coordinates the loading and customization of project and portfolio schedules.
• Coordinates the initial development of project schedules for phases of project and program delivery.
• Prepares and distributes regular capital program deliveryreports to internal and external stakeholders.
• Assists with peer review of capital portfolio estimates and participates in peer review meetings.
• Supports business planning by analyzing project portfolios to help develop accurate forecasts inform capital budget planning and ensure alignment with the 10-year capital plan.
• Coordinates and leads minor capital program gate review meetings with project delivery teams.
• Prepares capital portfolio delivery lessons learned reports for management.

WHAT WERE LOOKING FOR

• Successful completion of a Community College Diploma or approved equivalent combination of education and experience.
• Minimum three (3) years demonstrated experience performing project and/or portfolio management and/or project coordination activities for community servicing infrastructure (utilities roads water or wastewater).
• Demonstrated work experience with SharePoint MS Project or other similar web page portals and project/portfolio management software solutions.
• Knowledge of municipal infrastructure projects construction delivery and asset management practices.
• Analytical skills to evaluate system and business process performance
• Advanced skills in virtual platforms and MS Office Suite including the use of virtual platforms report development software and business intelligence tools.
• Ability to demonstrate the Regions core competencies.
• Strong interpersonal skills and ability to connect with a range of internal and external partners while focusing on fostering collaborative work relationships.
• Strong ability to develop relationships and work in a welcoming and inclusive environment where diversity is celebrated and where everyone can develop to their full potential.
• Ability to manage multiple tasks to meet time sensitive deadlines.
• Ability to travel to offsite locations in a timely and efficient manner as required.
• Ability to work outside regular business hours as required.