Personal Injury Legal Assistant

Our client a highly regarded boutique law firm located in North York is currently seeking a Personal Injury Legal Assistant to support their growing practice. The firm offers competitive benefits and an opportunity to work alongside a talented legal team focused on Personal Injury Law.

The successful candidate will provide comprehensive administrative and legal support to lawyers and the broader Personal Injury team. Responsibilities will include:

• Opening organizing maintaining and closing personal injury files.
• Managing electronic and physical filing systems and ensuring files are kept organized and up to date.
• Preparing and formatting correspondence letters forms and other legal documentation.
• Drafting and producing routine correspondence to insurance companies medical professionals OHIP police services clients and other relevant parties.
• Preparing and sending documentation and correspondence to adjusters opposing counsel experts and other third parties as directed by the lawyer.
• Managing incoming and outgoing correspondence including emails mail courier packages and faxes.
• Scheduling examinations medical assessments discoveries mediations hearings client meetings and other appointments.
• Coordinating calendars and ensuring lawyers and clients are prepared for upcoming events and deadlines.
• Communicating with clients to obtain information and documentation and providing updates regarding appointments and procedural matters.
• Preparing and organizing medical briefs document productions correspondence and other materials for lawyer review.
• Requesting medical records employment records OHIP documentation and other supporting documentation as directed.
• Assisting with the preparation and organization of materials for examinations for discovery mediations pre-trials motions and trials.
• Preparing organizing scanning photocopying and indexing documents and maintaining accurate file records.
• Assisting with the preparation of settlement materials mediation briefs and other documents under the direction of the lawyer.
• Coordinating with experts medical professionals rehabilitation providers and other third parties to schedule appointments and obtain required documentation.
• Following up on outstanding documentation undertakings correspondence and requests.
• Assisting with billing time entry accounts receivable follow-up and client reporting.
• Entering and maintaining accurate file information in the firms practice management and accounting systems including PCLaw and/or Time Matters.
• Monitoring lawyer calendars and bringing upcoming deadlines appointments and limitation dates to the lawyers attention.
• Assisting with new client intakes including gathering preliminary information and documentation.
• Providing general administrative support including answering phones managing emails scheduling meetings scanning photocopying and maintaining office records.
• Communicating professionally with clients insurance adjusters opposing counsel medical professionals and other stakeholders.
• Supporting lawyers and the broader legal support team with additional administrative and file-related tasks as required.

• 2 years of experience as a Legal Assistant preferably within a Personal Injury practice.
• Previous experience supporting lawyers in a busy litigation environment is considered an asset.
• Familiarity with personal injury terminology insurance claims and the general litigation process.
• Experience with legal practice management and accounting software such as PCLaw and/or Time Matters is an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently while contributing effectively within a team environment.
• Professional and client-focused approach with strong interpersonal skills.
• Ability to work in a fast-paced environment while maintaining confidentiality and professionalism.

$50000 - $60000

If you are interested in learning more about this opportunity please apply in confidence. Thank you for your interest in the position and in Forge Recruitment.