Pediatric Neurology Research and Quality Improvement Coordinator

Primary Purpose: The Division of Pediatric Neurology Department of Pediatrics is seeking a Research Coordinator to support a portfolio of provincial interprovincial and national multidisciplinary research and quality-improvement initiatives. The position will provide core coordination regulatory data-management implementation-science and knowledge-translation support for the following priority programs:

• JPCH Pediatric Neurology Learning Health System and Research Infrastructure: development of a governed reusable platform that converts routinely collected clinical and service data into actionable evidence for patient care program evaluation workforce planning grant development and future multicentre research.
• Pediatric Neurology Access Wait-List and Health Equity Program: validation and ongoing maintenance of the provincial service/wait-list registry; analysis of referral demand triage wait times geographic access appointment completion and alternative care pathways; and support for rapid-cycle quality-improvement interventions and dashboards.
• Saskatchewan Pediatric Epilepsy and Epilepsy Surgery Registries: creation and maintenance of longitudinal epilepsy cohorts including drug-resistant epilepsy genetic epilepsies ketogenic-diet therapies and the full presurgical and surgical pathway from referral and multidisciplinary review through SEEG surgery and clinical outcomes.
• SAFE-NOTE Neuro AI Documentation Study: an approximately 18-month prospective mixed-methods implementation study evaluating an institutionally approved AI-assisted clinical-documentation workflow in Pediatric Neurology.
• Additional collaborative studies and clinical registries in pediatric neurology neurophysiology headache neuromuscular disease neurogenetics neonatal neurology and related areas as priorities and funding permit.

Nature of Work: The Research Coordinator will report directly to Appendino and work closely with the Pediatric Neurology clinical and research teams the Department of Pediatrics Saskatchewan Health Authority partners University research offices data and digital-health teams patient/family partners and external collaborators. The role involves managing several concurrent projects with interdependent timelines approvals and deliverables. Work requires discretion when handling personal health information sound judgment regarding research and QI processes and the ability to identify risks escalate concerns and maintain complete and auditable documentation.

Typical Duties or Accountabilities:

• Coordinate submissions and communications for research ethics review QI/REB exemption determinations Saskatchewan Health Authority operational approval privacy and security review data-access requests study amendments renewals and close-out activities.
• Develop and maintain study protocols manuals of operations standard operating procedures consent/assent materials case-report forms screening logs regulatory binders data dictionaries and project-management tools.
• Recruit screen and consent/assent research participants in accordance with approved protocols; maintain respectful family-centred communication and accurate study records.
• Conduct structured chart reviews across approved electronic and paper health-record sources including the TELUS outpatient EMR and perform source-data verification and data-quality audits.
• Build test document and maintain secure research/QI databases and registries using REDCap or other institutionally approved platforms; implement validation rules missingness monitoring version control role-based access and audit-ready processes.
• Clean and validate the Pediatric Neurology wait list; maintain service epilepsy and epilepsy-surgery datasets; generate regular operational and research dashboards; and support run-chart or statistical-process-control monitoring of QI interventions.
• Coordinate SAFE-NOTE Neuro study activities including synthetic-case testing workflow documentation participant tracking timing and note-quality measures clinician and family surveys/interviews safety-event logs and stop/go reviews.
• Ensure that AI-related study activities use only the exact vendor subscription tier configuration device and workflow formally approved by the responsible University and Saskatchewan Health Authority offices. Identifiable patient information must not be entered into personal or unapproved consumer AI accounts.
• Support secure data management access monitoring incident reporting and compliance with HIPA institutional policies approved protocols and contractual requirements.
• Coordinate research and QI meetings; prepare agendas minutes action logs progress reports presentations and materials for steering committees collaborators operational leaders and patient/family partners.
• Assist with descriptive and inferential analyses under investigator or biostatistical supervision interpretation of findings literature reviews and preparation of grants reports abstracts manuscripts and conference presentations.
• Support patient-oriented research including the development of family-facing materials in partnership with patients and families. Support students residents fellows research assistants and collaborators in approved study procedures database use data quality privacy and documentation requirements.
• Monitor project milestones expenditures risks deliverables and renewal opportunities; contribute to sustainability and future-funding plans for the Pediatric Neurology research program.

Education: A Masters degree in a health clinical epidemiological public-health health-services implementation-science data-science or related discipline from a recognized program is preferred. A Bachelors degree with substantial directly relevant experience in clinical research research coordination quality improvement nursing or health-data management may be considered.

Experience:

Preferred candidates will demonstrate several of the following qualifications:

• Experience coordinating clinical health-services implementation quality-improvement or patient-oriented research in a healthcare or academic setting.
• Knowledge of pediatric health neurology epilepsy clinical neurophysiology or related clinical services.
• Experience preparing research ethics operational privacy data-access or regulatory submissions and maintaining compliant study documentation.
• Proficiency reviewing and extracting health information from EMRs and other approved clinical sources; experience with TELUS EMR is an asset.
• Experience designing and maintaining REDCap or comparable secure research databases including data dictionaries validation rules user testing quality checks and exports for analysis.
• Working knowledge of research methods quality-improvement methods descriptive statistics spreadsheets data visualization and statistical or qualitative-analysis software. Experience with R SPSS SAS Python NVivo Power BI or similar tools is an asset.
• Familiarity with privacy confidentiality HIPA informed consent/assent pediatric research and secure handling of personal health information.
• Experience with digital-health or AI implementation clinical documentation human-factors evaluation workflow assessment or technology validation is an asset; formal technical expertise in AI is not required.
• Excellent written and verbal communication project-management interpersonal and organizational skills with the ability to work effectively with patients and families clinicians administrators regulatory personnel technical teams trainees and multicentre collaborators.
• Demonstrated accuracy initiative problem solving sound judgment ability to manage competing priorities and commitment to equity family-centred care and responsible research conduct.

Department: Pediatrics
Status: Term 1 year with the possibility of extension
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range based on 1.0 FTE is $69035.00 - 107868.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 2
Posted Date: 9/16/2026
Closing Date: 10/7/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where Yes is indicated below. Further information is available at:

Criminal Record Check: Yes
Drivers License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Yes

The University of Saskatchewan aspires to be what the world needs and embraces equity diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive contribute and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province nationally and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin taapwaywin tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process please contact us for assistance.

Required Experience:

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