Payroll Coordinator (3-month contract)

Under general direction of the Payroll Manager the Payroll Coordinator is responsible for assisting payroll preparation for three companies (ATI Tier 2 and F3). In addition the incumbent is responsible for performing the daily data entry associated with updating and maintaining the system in order to provide accurate payment to employees.

Responsibilities

• Assisting to prep payroll for processing bi-weekly payroll for all 3 companies
• Receive timesheets for all employees (all 3 companies) and validate them with Email and GP
• Maintenance of Alta time payroll folder and Cross reference all tie outs in GP with the approval emails from managers in ALTA time:
  • After the Admin team of each business unit confirms that the tie outs are ready post all time on a weekly basis
  • Maintain Log of Alta time approval emails in the pay period folders in the Payroll drive
  • Coordinate with Admin and open/post corrections in GP
  • Maintain a log of all corrections received from admin teams
  • Maintain and update spreadsheets for all employees and their reporting managers cross referencing the information in GP and Ultipro

• Extract Hourly and unit batch from GP on a weekly basis and upload to Ultipro for ATI
  • Setting up any new hires rate changes terminations in FTTX and UKG
  • Extract & reconcile payroll file from GP Summary Sheet for upload to Ultipro
  • Maintain and processing Garnishment payments for employees
• Reply to all emails pertaining to basic queries on NS Payroll / Tier 2 /F3 email box
• Assist with updating PIER deficiencies and PD7A balancing for all 3 companies after each payroll.
  • Check all permanent changes such as address SIN no etc. for all employees prior to payroll run
  • Any ongoing project such as vacation adjustment for Unit employees and moving benefit adjustment for T4 & RL purpose as directed by Manager
  • After the payroll run provide all payroll related DPRs to Tier2 Employees
  • Provide earning information for WCB and ICBC purposes
  • Complete EI audits from service Canada and any personal information requested by CRA
  • Work with admin team to educate on the best practices on posting timely tie outs and minimizing corrections and getting all technicians to update all orders in web-tracker on a timely fashion
  • Conduct Roll call on weekly basis
  • Coordinate at all times with team members on all related payroll tasks

Personal Qualities

• Leadership ability to direct others
• Flexible open to change & new information and rapidly adapts to changing conditions or unexpected obstacles
• Detail oriented excellent attention to detail with the ability to follow through on assigned tasks
• Independent - ability to work well under limited supervision
• Analytical Thinking/Problem Solving - capable of complex reasoning analysis
• Results focused driven to achieve
• Interpersonal skills able to collaborate on projects maintain effective relationships and communicate clearly at all levels of the business
• Adaptability - capable of working in a fast-paced environment adapt to various situations and prioritize multiple work assignments simultaneously
• Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times

Qualifications

• At least 2-3 year payroll experience
• Certification of (PCP) from the Canadian Payroll Association or working towards PCP.
• Working knowledge of payroll practices and (Federal) labour regulations & compliance
• The ability to deal with confidential and sensitive information in a diplomatic and tactful manner
• Proficient in MS Office applications including Word Excel Outlook PowerPoint and Visio
• Proficient in Payroll software

Working Conditions

• Normal office environment.
• General hours of Monday through Friday 8:00am to 4:30pm.

Required Experience:

IC