Payroll Clerk

CommunityInvestment Coordinator (Fund Development and Communications)

About The Link:Youth and Family Supports

The Link is hiring! Come grow with us walk along sidepeople in our community as we grow strong & resilient together. We areseeking candidates with strong character that share our vision for a brighterfuture; people of action who can support the resilience and potential inpeople. We honor and strive to model through our actions the traditional SevenTeachings of the Anishinaabe: Love Respect Courage Honesty Wisdom andHumility & Truth.

About The Link: Youth and Family Supports

For more than 90 years The Link has helped youth andfamilies on a journey to healing hope and better lives. The organization isdedicated to walking alongside children youth and families as an inclusivecommunity strengthening and empowering a sense of being pride and over 15 diverse programs The Link has a community of caring staff thatwork together to provide support through a 24-hour crisis line youth resourcecenters emergency shelters mobile crisis teams specialized foster carehealing homes job readiness supports and Skills4Life. With a strongfoundation within the community and a focus on connection unity andcompassion the organization provides a vital link for youth and families inthe province of Manitoba.

POSITION SUMMARY

The Payroll & Administrative Clerk performs dutiesassigned that ensure the effective efficient and accurate operations of thepayroll and administrative departments. Consistently ensuring accounting andpayroll system internal and external deadlines are met policy implementationand assisting in providing accounting finance-related and payroll support tothe Administration and Payroll Manager as well as the Controller

POSITION SCOPE/IMPACT OF ERROR

The impact of errors in theperformance of duties for this role can have significant repercussions on bothFinance and Payroll departments. Inaccuracies can lead to incorrect employeepayments resulting in employee complaints and potential legal inaccurate processing in the finance department miscalculations andmissing deadlines can incur penalties or interest charges. Thereforemeticulous attention to details and adherence to the policies are essential tothe efficiency of this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Support to Payroll Department

Processsalaried and hourly payroll for unionized and non-unionized staff whenever mainpayroll staff are not available which would include verifying timesheetsperforming calculations balances inputs and transmits the payroll setting upnew hires or termination and maintaining checklists before payroll isprocessed required for the full cycle of payroll.

Updatesemployee information including reports to update changes in vacation sickleave and salary rates.

Formatscurrent pay journal entries received from external payroll service provider anddownloads into the financial system. Prepares monthly accruals and reversalentries and uploads them into the financial system.

Overseethe union payments on a monthly basis.

Providesand maintains monthly lists of employees who are paying benefits outside ofpayroll making sure funds are collected on a monthly basis and recordedeffectively in the accounting system.

Processyear-end payroll functions include T4/T4As T2200.

Fileyearly WCB reconciliations EHT yearly reconciliations.

Reviews year-to-dates balancesto Canada Revenue Agency statements prepares and processes information andadjustments for T4/T4As.

Provide payroll related reportsfor internal and external shareholders create reports in the format asrequired by stakeholders compensation report staffing reports and othersthat may be required as needed

Benefits Administration

Administerthe group benefits and pension plans solely responsible for enrolling andterminating employees.

Administeremployee benefits related to payroll such as health insurance retirement plansand other deductions.

Ensureaccurate and timely processing of benefit enrollments and changes.

Monthlyreconciliations on the benefit plan within financial statement.

Creatingpension payments to the provider and reconciling with the financial statement.

Support to Administration Department (float position)

Receptionmanagement (backup role only) greet and assist visitors answer phone callsand maintain a welcoming front desk atmosphere.

Directinquiries to the appropriate personnel and manage incoming and outgoingmail.

Monitorand replenish office supplies ensuring a well-equipped and organizedworkspace.

Coordinategrocery purchases manage inventory and ensure a consistent supply ofrefreshments for the office.

Purchaseitems as requested by the Payroll and Administration manager on a day-to-daybasis.

Other Duties and Specialized Routines

Prepare for and participate in internaland external payroll audits.

Ensure that all documentation isorganized and readily available.

Create working papers on a monthly basisfor account reconciliations for the auditors related to payroll relatedaccounts on Sage 300.

Assists with the preparation of programbudgets by providing information as identified.

Provides vacation coverage support foraccounting staff.

Completes year end sorting and filing ofdocuments for storage purposes.

Other duties as related to the position and asreasonably assigned by the supervisor or as circumstances dictate all withinthe context of The Links Mission Vision and Guiding Principles as well as astrong and progressive customer service and community service orientation.

QUALIFICATIONS

Education

Post secondary education in Payroll Accountingand/or Finance

Experience

Minimum 2years relevant experience in Accounting and computerized payroll system

Experiencein accounts payable accounts receivable and payroll

Experiencein JCP Modules

Experienceworking in a not-for-profit setting is an asset

Knowledge Skills and Abilities

Understanding of accounting and payrollprincipals

Computer experience in accountingsoftware (Sage 300) Payworks and Microsoft Office Suite

Knowledge of legislative rules andregulations governing payroll

High level accuracy and attention todetail

Conditions of Employment

SatisfactoryCriminal Record Check with Vulnerable Sector Search a clear Child AbuseRegistry check with acceptable Prior Contact checks and a clear Adult AbuseRegistry check all done within the last 3 months.

Accommodations are available for applicants withdisabilities upon request. If you are contacted by The Link regarding a jobopportunity please know that you are welcome to request an accommodation atany point in the process. All information received regarding accommodationswill be kept confidential.

Position status: Full-Time permanent 35 hours/week.

Posting End Date: Open until filled.

Site: The Link:Youth and Family Supports

Work Location: 175 Mayfair Avenue

Salary Range: Dependent upon qualifications.

To apply to this opportunity please visit

The Link is an equal opportunity employer Indigenouspeople women visible minorities and persons with disabilities are encouragedto apply. The Link is committed to developing and retaining a diverseworkforce. We thank all applicants for their interest but only those selectedfor an interview will be contacted.

To apply to thisopportunity please visit

Please visit our careers page to see more job opportunities.