Payroll Clerk (Clerk PL4)

Closing Date: June 16 2026 at 4:00 PM

Capital Planning & Operations

Capital Planning & Operations is a team of approximately 130 employees that take tremendous pride in the campus and deliver exceptional service that supports the University of New Brunswicks mission vision and values. You will be a part of a motivated team of professionals who are always striving to make our campus a safe sustainable accessible and welcoming environment for students faculty staff and community.

WHAT WE OFFER

Full-time Continuing Fredericton On-Campus

Standard Work Hours: Mon - Fri 7:45 am - 4:00 pm 36.25 hours per week (Summer Hours)

Salary Range: $23.48- $27.26 per hour

YOUR FOCUS

Reporting to the Manager Administration & Finance the Payroll Clerk is responsible for all aspects related to the administration of CP&Os payroll including all facets of employee time keeping records. The payroll clerk exercises initiative confidentiality and works to a high degree of accuracy and is required to exercise independent judgment and interpretation of university policy and Union agreements.

• Maintain accurate and up-to-date timekeeping records for all CP&O and Central Heating Plant (CHP) employees.
• Reconcile hours paid against Megamation DirectLine (MPC) timecard records and approved leave entries in Colleague Self-Serve each pay period ensuring employees are neither underpaid nor overpaid.
• Investigate and resolve discrepancies and missing time records for each pay period.
• Perform daily updates of employee timekeeping records and overtime tracking in the overtime and employee Reporting Access Database.
• Ensure all updated employee time records banked overtime balances overtime worked and used records and substitution pay records are accurately published to employees SharePoint reporting pages on a timely basis.
• Prepare and submit bi-weekly payroll for all CP&O timesheet employees in accordance with Colleague Self-Serve submission deadlines.
• Process Late Time Entry sheets for payroll adjustments that fall outside the regular bi-weekly payroll cycle.
• Ensure all Late Time Entry sheets are accurately prepared properly authorized and submitted to Payroll within required deadlines.
• Process monthly substitution pay for all unionized employees in accordance with the applicable collective agreements.
• Identify all instances in the pay period where an employee performed duties of a higher-rated classification.
• Calculate the applicable pay differentials and ensures all substation pay entries are properly authorized and submitted for payroll processing within payroll deadlines.
• Other duties as assigned by the Director or Manager.

WHAT YOU BRING

• Business diploma.
• Two to three years related experience.
• An equivalent combination of experience and education will be considered.

Additional Strengths

• Proficiency in Microsoft Office Suite including Excel Word Outlook and SharePoint.
• Ability to quickly learn and effectively navigate university-specific software systems and other applications required for payroll and timekeeping administration.
• Comfort working across multiple systems simultaneously with the ability to extract cross-reference and reconcile data from different platforms accurately and efficiently.