Opportunities Secretary 2

At the Department of Finance and Treasury Board we strive to provide financial leadership analysis and policies that strengthen Nova Scotia. As stewards of the provinces financial affairs we deliver a wide range of corporate fiscal and management services including the preparation of the provincial budget as well asensure government plans are coordinated and fiscally responsible.

We are constantly looking for new and better ways to plan manage budget and invest.

We have an exciting new opportunity for an Administrative Secretary. You will provide support to the Executive Directors of both SLTC and Health Services in time management by having a comprehensive knowledge of the Advisory Service functions and activities.

As the Secretary some of your responsibilities will include:

• Responding to enquiries from both internal and external stakeholders.
• Preparing correspondence and providing a broad range of administrative organizational and secretarial support on a variety of complex and confidential matters.
• Maintaining a computerized log of Ministerial correspondence.
• Tracking finance activities.
• Producing and reviewing reports letters briefing notes memoranda meeting notes agendas follow up to action items briefs pamphlets forms surveys etc. including Ministerial and Deputy Minister materials.
• Coordinating the preparation of the monthly forecast and turnaround documents for the Advisory Team.
• Maintaining and continuously improving the Advisory Services electronic filing system.
• Ensuring confidentiality is maintained due to the sensitive nature of dealing with financial information.
• Scheduling meetings preparing all materials for meetings arranging meeting rooms and assisting with planning.
• Other administrative duties as required.

You have completed a 1-year secretarial/business administration diploma and three (3) years related experience or an equivalent combination of training and experience may be acceptable.

You have advanced skills in MS Office Products including Outlook Word Teams Excel and PowerPoint as well as experience with Adobe Creative Cloud.

You have excellent data entry proofreading and grammatical skills. You are conscientious about and accurate with your work and have well developed prioritization time management and organizational skills to effectively manage competing priorities in a busy work environment.

You are a critical thinker self-directed learner and problem solver who takes initiative to identify opportunities to improve the way things are done. You consistently maintain a respectful professional and courteous disposition with colleagues and clients. You demonstrate a strong understanding of and commitment to equity diversity and inclusion. You are a flexible and adaptable team player with strong interpersonal communication and administration skills.

We will assess the above qualifications and competencies using one or more of the following tools: written examination oral presentations interview(s) and reference checks.

An equivalent combination of training education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here:Benefits for government employees.

Normal work week is 35 hours/week 7 hours/day.

May be required to work overtime on occasion.

This is a Term employment opportunity with an anticipated end date of November 1 2027. The appointment status (Term Temporary or Casual) is dependent on the start date of the successful candidate.

• Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued respected connected and tuned in we have forward-thinking policies and strategies
• Countless career paths