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Operations Intern
Job Location:
Monthly Salary:
Posted:
17 September 2026 (2 days ago)
Posted:
Application Deadline:
15 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Operations Administrator
Awarded one of Canadas Best Managed companies The Forest Group is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving concrete landscape construction and other exterior construction Forest has provided quality solutions for over 30 years.
We are currently looking for a full time Operations Administrator to join our growing team! This is a full time contract based position with the potential to grow into a permanent role!
Reporting directly to the Director of Operations the Operations Administrator will be responsible for:
- Supporting the Director of Operations Project Managers Supervisors and Foremen with the coordination and administration of daily operations.
- Assisting with the scheduling and coordination of crews equipment trucking materials and other resources required for active projects.
- Monitoring daily field activities hours production information and resource utilization to support operational planning and job costing.
- Reviewing employee equipment and subcontractor timesheets for completeness and accuracy and ensuring hours are allocated to the appropriate projects and job numbers.
- Monitoring Forest Group vehicles and equipment including GPS tracking utilization fuel usage 407 usage and other operational information.
- Coordinating broker and subcontractor trucking requirements across Forest Group projects including assisting with the selection and scheduling of trucking providers.
- Monitoring broker truck start/stop times travel times loading times and site activity using GPS records timesheets and other available information.
- Distributing tracking and collecting GPS devices provided to subcontractors and ensuring compliance with Forest Group tracking requirements.
- Coordinating the distribution and collection of contracts agreements and required documentation from subcontractors and service providers.
- Liaising with subcontractors suppliers Foremen and other operational personnel to resolve scheduling documentation and service-related issues.
- Assisting with the reconciliation of subcontractor timesheets GPS records supporting documentation and invoices including identifying and resolving discrepancies.
- Verifying applicable charges including trucking hours material quantities 407 charges and other project-related costs.
- Assisting with the coordination and tracking of material deliveries equipment movements and other project logistics.
- Maintaining accurate operational records logs spreadsheets and supporting documentation.
- Assisting Operations with tracking project costs productivity and resource allocation and identifying discrepancies requiring follow-up.
- Supporting communication between the office and field to ensure operational information scheduling changes and project requirements are communicated effectively.
- Assisting with the preparation of operational reports and other information required by management.
- Providing general administrative and coordination support to the Operations Department as required.
- Performing other operational duties and special projects as assigned.
Qualified candidates will possess:
- Familiarity with GPS softwares.
- Experience with Microsoft Office (Excel Word etc.).
- Experience with construction management softwares.
- Effective communication skills.
- Excellent time management skills.
- Effective problem-solving skills.
- Strong organizational skills and high attention to detail.
- Ability to multitask and prioritise various tasks.
Why join The Forest Group
- We offer a competitive compensation package
- We offer a benefits package including but not limited to; medical dental vision and additional benefits (i.e massage physiotherapy etc.).
- We offer a Registered Retirement Savings Plan (RRSP) with 3% employer matching.
- Opportunity for significant career development due to continual growth.
- A strong company culture and work life balance.
- An on-site gym.
The Forest Group is an equal opportunity employer. We welcome people of any age culture subculture gender identity or expression sexual orientation nationality ethnicity race size mental or physical status veteran status religion language political opinion working-style preference family status education and socio-economic status.
Accommodation for Applicants with disabilities will be made during the recruitment process when requested.
We thank all applicants in advance for their interest in this position however only those selected for an interview will be contacted.
Only candidates authorized to work in the province and country where this position is located will be considered.
Required Experience:
Intern
About Company
CELEBRATING 30 YEARS Services Asphalt Paving We offer an extensive range of asphalt services to address all your needs. Learn More Concrete Construction We provide reliable and high-quality concrete services for residential and commercial properties, enhancing both aesthetics and func ... View more
