Operations Co-ordinator

Operations Coordinator

is one of Canadas leading real estate search platforms and one of the most recognized names in Toronto real estate. Were in an exciting moment: scaling our agent base refining our tech and sharpening the brand thats made us a household name in this market. Behind every great agent experience smooth onboarding and well-run office is a tight operations engine and thats where you come in.

Were hiring an Operations Coordinator to be the steady hand at the center of it all. Youll join a small energetic team based out of our Distillery District office keeping the day-to-day humming across inbox management lead distribution CRM updates onboarding and offboarding calendar coordination and everything in between. If you love variety take pride in a well-organized inbox and get a quiet thrill from a process that just works keep reading.

What youll do

Keep the office and operations running Youre the person who makes sure the Distillery office feels like a place people want to work. That means general upkeep supply orders and restocking food orders for meetings and workshops security fob setup and distribution and being the first line on anything office-related that comes up.

Support the agent lifecycle (the admin side) From the moment a new agent says yes to the moment one moves on youll keep the paperwork and process moving. Youll run onboarding paperwork through MAP support the offboarding process including account removal and exit surveys and keep the agent database in Google Drive clean and current.

Be the Administrative go-to Youll handle day-to-day CRM updates review and approve agent uploads process branch transfers and catchment area adjustments set up new accounts and troubleshoot the everyday stuff agents run into.

Support inboxes leads and calendars Youll be the eyes on the general Operations inboxhandling lead distribution and transfer requests as they come in. Youll also coordinate calendar invitations for call sessions workshops and meetings and help keep our call sessions organized and running smoothly.

This is a brokerage. Things move fast and no two weeks look the same so flexibility and a sure Ill figure it out attitude go a long way.

Who you are

• Youve got 2 to 5 years of office or admin experience under your belt. Executive assistants youre a great fit here.
• Real estate or CRM experience is a nice-to-have not a must. If youve worked in a brokerage before even better.
• Youre detail-obsessed. Typos missed steps and Ill get to it later are not your style.
• You bring a positive outgoing energy to the office. People like working with you and you like working with people.
• You thrive in a team environment and youre just as comfortable taking direction as you are running with something on your own.
• Youre organized proactive and the kind of person who notices the supply closet is low before anyone else does.
• You can commute to and work from our Distillery District office five days a week. This is an in-office role.

Compensation: $45000-$55000

Why Were one of the most recognized names in Toronto real estate. We move fast care about the craft and dont settle for fine. If you want to build a career in operations at a brand people know and work with people who love what they do this is the room to be in.

A note on AI: We use AI tools in parts of our hiring process resume screening drafting interview questions transcription. It lets us focus on the human parts that matter.

We thank all applicants. Only candidates selected for interview will be contacted. All qualified applicants will receive consideration for employment without regard to race colour religion sex pregnancy sexual orientation gender identity national origin age veteran status or disability. For accommodation contact

Required Experience:

Junior IC