Office Administrator
Job Location:
Sherwood Park - Canada
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Department:
Job Summary
BIS Safety Software is a SaaS company on a mission to change how organizations manage safety learning and compliance. We sell safety software to businesses and online safety training to the people who need it and we are looking for an Office Administrator to keep our workplace running: the space the systems and the day-to-day details that keep everyone else moving.
This role isnt about waiting for a task list. Its about being the person who sees what needs to happen and makes it happen.
Youll own the building and the office: supplies equipment repairs maintenance and the vendors and contractors behind all of it. Youll handle purchasing across the company. And youll be the person our sales team counts on for trade show logistics and travel which is a steady and genuinely fun part of the role.
Done well this job looks like things getting handled before anyone else has to think about them. When something needs fixing youll be the one bringing three quotes and a recommendation. Youll have the autonomy to use your judgment and the trust to act on it.
Were hiring for the person as much as the resume. If you have a track record of taking things on and seeing them through wed like to meet you.
- Facility Management: Taking the lead on all all office/building needs including the coordination of needed supplies and equipment arranging repairs and maintenance managing assets and ensuring the necessary insurance and service contracts are in place
- Purchasing: own the acquisition of the materials and services the business needs with a close eye on cost and quality.
- Sales and trade show support: manage trade show logistics and the moving parts that come with supporting a busy sales team.
- Travel and administration: book flights and travel coordinate couriers and deliveries and handle the day-to-day details that keep our operation running.
- Vendor and Contractor Coordination: Establish and maintain productive relationships with vendors and maintenance contractors. Oversee work to ensure quality and timeliness and manage any disputes or concerns.
- Logistics and Equipment: Collaborate with the IT department for the procurement installation and maintenance of office equipment and technology.
- Project Coordination: Collaborate with various departments to facilitate the smooth execution of ongoing projects. Ensure that all departmental needs are met in a timely and efficient manner.
- Employee Engagement and Culture: Play an active role in organizing and executing employee engagement and culture building activities. Assist in planning and coordinating company events workshops and meetings.
- Reporting and Documentation: Maintain accurate records and files related to office operations vendor contracts and maintenance schedules. Prepare reports on office expenditures and recommend cost-saving strategies.
- SharePoint Management: Update and manage SharePoint content ensuring training documents and team resources are current and accessible. Provide or coordinate training for team members on how to effectively use SharePoint for collaboration and information sharing.
- Operating like an owner spotting what needs to happen and handling it without being asked twice.
- Staying meticulous about details and organization when the day gets away from you.
- Working comfortably across departments and keeping a lot of moving pieces on track.
- Thriving in ambiguity and enjoying the process of learning new systems software and skills.
- Listening well and solving problems instead of passing them along.
- Communicating clearly in writing and in conversation with a sharp eye for proofreading and editing.
- Working confidently in Microsoft Office including SharePoint Excel Word and Teams and picking up new tools quickly.
- Bringing a positive approach to the work and ideas for how things could work better.
- Background in office administration office coordination or a similar role. We care more about how you work than how many years youve done it.
- Must be strong with Microsoft Office (e.g. SharePoint Excel Word Teams).
- Comfort working with vendors suppliers and purchasing.
- Self-starting with the ability to work in a fast-paced environment and meet deadlines under pressure.
- Positive in your approach to work and eager to share ideas for improvement.
- Employee Stock Ownership Plan (ESOP)
- Full medical dental and vision coverage
- Life insurance and disability insurance
- Health spending account
- Flexible working hours
- On-the-job training and growth opportunities
- Free on-site parking
About BIS:
BIS Safety Software has been headquartered in Sherwood Park Alberta since 2006. We build software that helps organizations manage safety training learning and compliance - and were growing!
A few things that make us different: we dont use job titles internally - we value humility and contribution over hierarchy. We move fast integrate new ideas quickly and give people real ownership of their work. And through our Employee Stock Ownership Plan (ESOP) you have the opportunity to own a piece of the company youre helping build.
How to apply:
Job ID #T202609-03COA
Required Experience:
Unclear Seniority
About Company
BIS Safety Software provides comprehensive training & compliance software as well as 1,700+ online courses. Everything you need for your health & safety program
