Office Administrator

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees spanning the fields of Engineering Geoscience Software Geomatics Data Science Accounting Administration Health & Safety and Human Resources. Alongside our clients and industry partners BGC works collaboratively as One Team dedicated to solving the worlds most critical applied earth science hasofficeslocatedacross Canada the United States Chile the Dominican Republic and Australia.

Our flat management structure creates a culture of innovation excellence and transparency and a casual dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe inOne Team Excellence Curiosity Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Office Administrator to join our Halifax is a fully on-site position based in our Halifax office. You will manage day-to-day administrative operations and collaborate closely with administrative teammates across BGC. You willreport to the Halifax Office Manager and BGCs Administrative Team Lead and will be working in a fast-paced dynamic consulting environment alongside our Engineers Geoscientists and other BGC teams. The ideal candidate is adaptable proactive takes initiative communicates clearly and takes pride in delivering high-quality work.

Responsibilities

• Be the offices first point of contact welcoming visitors and vendors answering phones and supporting staff with day-to-day questions and needs
• Coordinate with building management and vendors to address maintenance repairs and security needs
• Manage office organization supplies and general administrative needs
• Plan and support office and team events and meetings including catering logistics and ensuring applicable safety requirements and procedures are followed such as E-HASPs visitor sign-in and allergen signage
• Coordinate travel arrangements including accommodations vehicle bookings and other travel-related needs for local and field-based work
• Maintain up to date office files and resources
• Arrange and track domestic and international shipments
• Manage onboarding logistics for new staff and act as a general resource for new hires
• Work with BGCs IT Team to support local office needs inventory organization and functionality of IT and AV equipment
• Approve office related invoices and complete office credit card reconciliations
• Support workspace planning initiatives office renovations and expansions
• Contribute to the development of a positive office culture that aligns with BGCs broader One Team approach
• Perform other tasks as required to support office operations

Required Education Experience & Competencies

• 7 years of relevant experience in administration
• Demonstrate initiative and work proactively
• Adapt quickly and manage changing priorities effectively
• Organize work meet deadlines and maintain strong attention to detail
• Proficient with Microsoft Office Adobe Acrobat and confident learning new programs
• Work independently and stay accountable for results
• Communicate clearly and professionally both verbally and in writing
• Have a common-sense approach and sound critical thinking skills
• Collaborate effectively in a team environment
• Contribute to a positive and inclusive office and team culture

Company Benefits

BGC offersour employees the following:

• Our One Team culture supporting health wellness safety and diversity
• Comprehensive benefits package:
  • Health Dental and Vision coverage
  • LTD Life AD&D and Business Travel Insurance
  • Employee Assistance Program
• Paid Time Off: Vacation Sick Holidays
• Parental leave top ups
• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities
• Casual and professional work environment

Compensation

The estimated base salary range for this position is $60000 - $70000 CAD per annum however base pay will be commensurate with job-related knowledge skills and experience. BGCs compensation package also includes a discretionary bonus plan training allowance and comprehensive medical and dental plan.

Equity Diversity and Inclusion

BGC Engineering Inc. strives to create a workplace where equity diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality ensure fairness and create a welcoming environment for everyone. As an equal opportunity employer we encourage applications from all candidates including those experiencing inequity such as racialized individuals Indigenous People women people of diverse sexual orientations identities and expressions veterans individuals with disabilities people of all faiths nationalities marital status ages and family status. For assistance or accommodation with your application please contact us at

Disclosures

(1) At BGC we use Artificial Intelligence to streamline parts of the recruitment process however all decisions about candidate selection and advancement continue to be made by our hiring team.

(2) This opportunity reflects an existing role within the organization that is being filled due to internal team changes.

(3) This posting will remain open until the position has been filled.

(4) Privacy Notice: By submitting an application you are consenting to BGC Engineering Inc. using and storing provided information about you for monitoring purposes relating to your application or future employment.

Required Experience:

Manager