Office Administrator
Job Location:
Yearly Salary:
Posted on:
12 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Department:
Job Summary
Join a Growing Industrial Contractor
With over 18 years of multi-trade expertise Bullet Trade Services has earned a reputation as one of Ontarios leading non-union industrial contractors delivering exceptional service to customers across manufacturing automotive food & beverage material handling and other industrial sectors.
As our company continues to grow we are looking for an organized proactive and professional Office Administrator to provide administrative support to our Leadership Team and help ensure the smooth day-to-day operation of our office.
If you thrive in a fast-paced environment enjoy being the person who keeps everything organized and take pride in delivering exceptional administrative support wed love to hear from you.Position Summary
The Office Administrator plays a key role in supporting the Leadership Team consisting of the CEO General Manager Director of Finance and HR Manager. This position is responsible for coordinating administrative activities managing office operations supporting executive schedules preparing documents organizing meetings and serving as a central point of communication across the organization.
The ideal candidate is highly organized detail-oriented resourceful and capable of managing multiple priorities while maintaining professionalism and confidentiality.Key Responsibilities
Executive & Leadership Support
Assist the HR team by:
Assist the Director of Finance by:
Provide administrative assistance by:
Coordinate:
Education
The successful candidate will possess:
Proficiency with:
The ideal candidate:
At Bullet Trade Services youll become part of a collaborative team that values safety accountability integrity and continuous improvement. Youll work closely with our leadership team and play a meaningful role in supporting the growth and success of the organization.
We offer:
With over 18 years of multi-trade expertise Bullet Trade Services has earned a reputation as one of Ontarios leading non-union industrial contractors delivering exceptional service to customers across manufacturing automotive food & beverage material handling and other industrial sectors.
As our company continues to grow we are looking for an organized proactive and professional Office Administrator to provide administrative support to our Leadership Team and help ensure the smooth day-to-day operation of our office.
If you thrive in a fast-paced environment enjoy being the person who keeps everything organized and take pride in delivering exceptional administrative support wed love to hear from you.Position Summary
The Office Administrator plays a key role in supporting the Leadership Team consisting of the CEO General Manager Director of Finance and HR Manager. This position is responsible for coordinating administrative activities managing office operations supporting executive schedules preparing documents organizing meetings and serving as a central point of communication across the organization.
The ideal candidate is highly organized detail-oriented resourceful and capable of managing multiple priorities while maintaining professionalism and confidentiality.Key Responsibilities
Executive & Leadership Support
- Provide administrative support to the Leadership Team.
- Manage calendars appointments and meeting schedules.
- Coordinate internal and external meetings.
- Prepare meeting agendas presentations and minutes.
- Arrange travel and accommodations as required.
- Screen and prioritize incoming correspondence.
- Assist with special projects and company initiatives.
- Answer and direct incoming telephone calls.
- Welcome visitors customers and vendors.
- Maintain office filing systems (electronic and paper).
- Order office supplies and maintain inventory.
- Coordinate courier services and incoming/outgoing mail.
- Maintain office equipment and service schedules.
- Assist in maintaining company records.
- Prepare letters reports forms and presentations.
- Format proposals and business documents.
- Maintain company templates and documentation.
- Ensure accurate document control and version management.
- Organize electronic filing systems.
Assist the HR team by:
- Preparing employment packages.
- Coordinating onboarding documentation.
- Scheduling interviews and meetings.
- Maintaining employee files.
- Tracking training records and certifications.
- Assisting with employee communications.
- Supporting company events and recognition programs.
Assist the Director of Finance by:
- Processing purchase orders.
- Matching invoices.
- Maintaining vendor information.
- Assisting with expense reporting.
- Preparing administrative reports.
- Supporting month-end administrative activities.
Provide administrative assistance by:
- Preparing customer documentation.
- Coordinating work orders.
- Assisting with scheduling communications.
- Maintaining project files.
- Supporting customer documentation requests.
- Tracking certificates licences and insurance documents.
- Maintain professional communication with customers vendors and employees.
- Coordinate company announcements.
- Assist with newsletters and internal communications.
- Support leadership with presentation materials.
Coordinate:
- Company meetings
- Employee appreciation events
- Safety meetings
- Training sessions
- Customer visits
- Holiday events
- Community initiatives
Education
- Diploma or Certificate in Office Administration Business Administration or a related field preferred.
- Equivalent experience will be considered.
- Minimum 3 years of office administration experience.
- Experience supporting senior leaders or executives.
- Experience in construction industrial services manufacturing or skilled trades is considered an asset.
- Experience coordinating multiple priorities in a fast-paced environment.
The successful candidate will possess:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High attention to detail.
- Exceptional customer service skills.
- Ability to maintain confidentiality.
- Strong problem-solving abilities.
- Ability to work independently and collaboratively.
- Professional demeanor and positive attitude.
Proficiency with:
- Microsoft Office (Word Excel Outlook PowerPoint)
- Microsoft Teams
- Adobe Acrobat
- Document management systems
- Electronic filing systems
- Office equipment (copiers scanners etc.)
The ideal candidate:
- Is highly organized and dependable.
- Anticipates needs before being asked.
- Enjoys supporting others and enabling team success.
- Thrives in a dynamic environment.
- Maintains confidentiality and professionalism.
- Communicates effectively with employees customers and vendors.
- Demonstrates initiative and sound judgment.
- Represents Bullet Trade Services with professionalism and integrity.
At Bullet Trade Services youll become part of a collaborative team that values safety accountability integrity and continuous improvement. Youll work closely with our leadership team and play a meaningful role in supporting the growth and success of the organization.
We offer:
- Competitive compensation
- Comprehensive benefits package
- Paid vacation
- Opportunities for professional development
- A collaborative and supportive team environment
- Stable full-time employment with a growing company
- Employee recognition and appreciation programs
- Organization & Planning
- Communication
- Confidentiality
- Customer Service
- Teamwork
- Initiative
- Adaptability
- Attention to Detail
- Time Management
- Professionalism
Required Experience:
Manager
About Company
Bullet Trade Services Our team of more than 75 highly skilled millwrights are here to help. Whenever you need it.
