Office Administrator

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees spanning the fields of Engineering Geoscience Software Geomatics Data Science Accounting Administration Health & Safety and Human Resources. Alongside our clients and industry partners BGC works collaboratively as One Team dedicated to solving the worlds most critical applied earth science hasofficeslocatedacross Canada the United States Chile the Dominican Republic and Australia.

Our flat management structure creates a culture of innovation excellence and transparency and a casual dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe inOne Team Excellence Curiosity Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Office Administrator to join our Calgary this office-based role you will support day-to-day administrative operations and collaborate closely with administrative teammates across BGC. You will report to the Calgary Office Manager and Calgarys Administrative Team Lead and will be working in a fast-paced dynamic consulting environment alongside our Engineers Geoscientists and other BGC teams. The ideal candidate is adaptable proactive takes initiative communicates clearly and takes pride in delivering high-quality work.

Responsibilities

• Be the offices first point of contact welcoming visitors and vendors and supporting staff with day-to-day questions and needs
• Coordinate with building management and vendors to address maintenance repairs security and office service requests
• Maintain office kitchen and general supplies inventories
• Complete daily office walkthroughs to ensure kitchen meeting rooms and common spaces are tidy and well organized
• Create issue and manage visitor badges employee access cards and visitor logs ensuring compliance with building security protocols and access requirements
• Coordinate domestic and international shipments and receive organize and distribute incoming mail packages and deliveries
• Complete printing binding laminating and document production requests
• Support office meetings and events including room scheduling setup catering coordination signage and event cleanup
• Coordinate travel arrangements including accommodations vehicle bookings and other travel-related needs for local and field-based work
• Assist with onboarding logistics for new staff and act as a general resource for new hires
• Work with BGCs IT Team to support local office needs and inventory
• Contribute to a positive and welcoming office environment that supports BGCs One Team culture
• Perform other tasks as required to support day-to-day office operations

Required Education Experience & Competencies

• 1 - 2 years of relevant administrative or office support experience
• Demonstrate initiative and take a proactive approach to daily tasks and responsibilities
• Adapt to changing priorities and manage multiple tasks effectively
• Strong organizational and time management skills with attention to detail and the ability to meet deadlines
  
• Work independently while remaining accountable for assigned responsibilities
• Collaborate effectively with team members and contribute to a positive inclusive office culture
• Strong verbal and written communication skills with a customer service-oriented approach
• Proficiency in Microsoft Office and Adobe Acrobat; experience with Canva is an asset
• Ability to learn and adapt to new systems tools and processes
  
• Have a common-sense approach and sound critical thinking skills
  
• Ability to lift carry and move office supplies boxes and event materials weighing up to 30lbs (14 kg) with reasonable accommodation where required.
• Comfortable working in an active office-based environment that involves frequent movement between workspaces meeting rooms and common areas.
  

Company Benefits

BGC offersour employees the following:

• Our One Team culture supporting health wellness safety and diversity
• Comprehensive benefits package:
  • Health Dental and Vision coverage
  • LTD Life AD&D and Business Travel Insurance
  • Employee Assistance Program
• Paid Time Off: Vacation Sick Holidays
• Parental leave top ups
• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities
• Casual and professional work environment

Compensation

The estimated base salary range for this position is $50000 - $60000 CAD per annum however base pay will be commensurate with job-related knowledge skills and experience. BGCs compensation package also includes a discretionary bonus plan training allowance and comprehensive medical and dental plan.

Equity Diversity and Inclusion

BGC Engineering Inc. strives to create a workplace where equity diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality ensure fairness and create a welcoming environment for everyone. As an equal opportunity employer we encourage applications from all candidates including those experiencing inequity such as racialized individuals Indigenous People women people of diverse sexual orientations identities and expressions veterans individuals with disabilities people of all faiths nationalities marital status ages and family status. For assistance or accommodation with your application please contact us at

Disclosures

(1) At BGC we use Artificial Intelligence to streamline parts of the recruitment process however all decisions about candidate selection and advancement continue to be made by our hiring team.

(2) This is a newly created position reflecting our continued growth and investment in expanding our capabilities.

(3) This posting will remain open until the position has been filled.

(4) Privacy Notice: By submitting an application you are consenting to BGC Engineering Inc. using and storing provided information about you for monitoring purposes relating to your application or future employment.

Required Experience:

Junior IC