Office Administration Coordinator Montreal

At the core of Doctors Without Borders/Médecins Sans Frontières (MSF) Canadas identity is a commitment to medical ethics independence neutrality and go where peoples medical needs are greatest. These ideals have driven every aspect of our work from medical care and logistical coordination to finance and communications since MSF was established in 1971.

Impact Statement

Our values:

Our work is guided by the humanitarian principles of impartiality neutrality and independence rooted in universal medical ethics.

We bring these principles to life through the way we treat each other work and relate to the global MSF movement:

• Respect Integrity Inclusion fostering a workplace grounded in equity and belonging

• Discovery Learning Boldness embracing curiosity innovation and courageous action

• Impact Transformation Shared Responsibility driving meaningful change and collective accountability

These values shape our culture and guide everything we do to uphold MSFs social mission.

MSF Canada is looking for someone who will be responsible for the following:

• Administering office systems and services such as reception onboarding and offboarding of staff and event support

A detailed job description is available HERE.

The successful candidate will bring to MSF Canada:

• Office Administration; knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams

• Facilities Management; knowledge of the full spectrum of facilities management activities; ability to maintain care for and develop commercial and physical facilities

• Financial Record Keeping; knowledge of financial record keeping processes methods and tools; ability to maintain accurate and thorough records of financial transactions

• Knowledge of Organization; knowledge of the organizations vision structure culture philosophy operating principles values and code of ethics; ability to apply this understanding appropriately to diverse situations

• A commitment to MSFs Principles;the commitment to provide medical assistance to populations in distress observing the principles of humanitarian action and medical ethics and the willingness to directtheirinterest and behaviours towards the social mission of MSF

• Managing Multiple Priorities; knowledge of effective self-management practices and ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation

• Problem Solving; knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems; ability to apply this knowledge appropriately to diverse situations

• Service Orientation / Relationship Management; knowledge of the techniques and the ability to establish and maintain healthy working relationships with clients vendors and peers

• Teamwork and Collaboration / Interpersonal Relationships; knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner

• Accuracy and Attention to Detail; understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy

• Initiative; Knowledge of the value of self-motivation and initiative; ability and willingness to seek out work and the drive to accomplish goals

• Health and Safety certification First Aid certification and/or willingness to become certified

Working conditions:

• On-site position requiring daily presence in the MSF Canada Montreal office from 9:00am to 5:00pm ET with possibility of occasional weekend and evening hours

Benefits:

• Comprehensive group insurance (health dental life AD&D prescriptions etc.)

• 5% RRSP contribution (no matching required)

• 4 weeks vacation annually

• Health Spending Accounts

• Flexible work hours

• Annual Professional Development budget

• Employee & Family Assistance Program (EFAP)

Candidates must be legally authorized to work in Canada; MSF Canada is not able to support or relocate candidates from outside Canada.

Vacancy notice

This posting is for a an existing position and is not intended to create an ongoing candidate pool for future openings. Qualified applications will be individually assessed for this role only.

AI disclosure statement

We do not use artificial intelligence (AI) to automatically screen or select candidates for interview. AI may be used in the hiring process to assist our recruitment team by:

Summarizing recruiter or hiring manager notes and

Conducting limited keyword searches for specific jobrelated criteria.

However every application is reviewed by a qualified human to assess transferable or similar experience regardless of any AIassisted preliminaries.

Safeguarding

MSF is committed to preventing abuse inappropriate behavior lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.

Accessibility

Any questions or concerns regarding accommodation and accessibility may be addressed to Human Resources.