Manager, Distributed Medical Education

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

At Queens we are committed to helping people achieve their best. Whether you are beginning your career at Queens or seeking your next opportunity we are here to support you. Visit our Applicant Resources for guidance on applying showcasing your skills and experience and preparing for interviews.

Disclaimer: As part of the application process at Queens University our recruitment system uses Artificial Intelligence (AI) as defined under the Ontario Employment Standards Act to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Reporting to the Assistant Dean Regional Education the Manager Regional Education provides strategic and operational leadership for the Office of Regional Education in support of distributed medical education. The role is responsible for advancing distributed education priorities through project leadership financial and operational management and partnership development.

The Regional Education Office supports the MD Program and Postgraduate rotations across regional sites including oversight of learner accommodations travel reimbursements service contracts preceptor reimbursement processes preceptor appointments and reappointments and affiliation practice and placement agreements. The Manager will also collaborate on a variety of issues involving residency programs with regional rotations other medical schools Regional Education programs the Eastern Region Medical Education Program (ERMEP) provincial medical education programs and hospital and community partners.

This position combines strategic program leadership with operational execution requiring strong judgment communication skills relationship management and the ability to lead complex work across multiple sites and partners. It offers the opportunity to contribute meaningfully to the training of future healthcare professionals by strengthening regional educational capacity building effective partnerships and ensuring high-quality program delivery.

KEY RESPONSIBILITIES
Strategic Leadership
Provide strategic leadership for the Office of Regional Education by developing implementing and evaluating short- and long-term plans and initiatives that advance regional medical education priorities.
Lead complex projects and new initiatives from planning through implementation establishing priorities timelines deliverables communication plans and measurable outcomes.
Support strategic and operational decision-making through business planning resource allocation risk assessment and development of recommendations based on analysis of data and information from multiple sources
Develop business cases project plans reports and communications materials for a range of audiences and navigate University policies procedures and approval processes.

Educational Program Management:
Support MD Program and Postgraduate rotations at regional sites including preceptor appointment and reappointment processes
Oversee affiliation practice and placement agreements with partner organizations.
Build and sustain effective relationships with internal and external partners including the MD Program PGME departments other medical schools hospitals and provincial partners to support program delivery new initiatives and regional educational capacity.
Represent the Office and Faculty to external regional sites including hospital administration regional communities and professional organizations at meetings and conferences.
Lead initiatives and work with others to develop educational capacity and faculty development programs including support for community and regional faculty through workshops training and faculty engagement activities Promote and support opportunities for regional educational scholarship for both faculty and learners including coordination of awards recognition programs (such as newsletters plaques promotional materials) and scholarship engagement events.
Foster learner engagement by supporting summer studentships providing learner resources and promoting interest in community and rural practice.

Operational & Financial Management:
Provide financial management support and analysis for the office. Coordinate and prepare budget documents for the Assistant Dean and provide advice on annual and quarterly operating budget reviews (including multi-year projections) and staffing strategies.
Administer and monitor account activity to ensure accuracy and validity; oversee allocation of all resources; reconcile monthly financial statements. Holds signing authority for financial accounts Visa procurement card cheque requisitions travel reimbursements purchase orders and housing leases.
Oversee service contracts with external staff in regional sites.
Develop and implement policies procedures and workflows to improve efficiency and effectiveness.
Oversee property management projects including securing leasing maintaining and refurbishing housing for learners on clinical rotations. Coordinate related logistical arrangements such as utility hookups furniture procurement and ongoing maintenance. This aspect may require travel outside of Kingston and flexible working hours.
Oversee scheduling of rotations placements and site resources in collaboration with academic and community partners to ensure smooth educational delivery.

People Leadership & Executive Support:
Provide executive support including analysis and interpretation of data; prepare correspondence reports presentations briefing notes; draft communications related to planning accreditation budgeting and committee coordination.
Oversee the maintenance of the Regional Education website and other platforms for internal and external communications.
Act as a delegate for the Assistant Dean as required.
Develop and maintain communications with regional faculty and community partners including preparing newsletters and recognition communications to foster positive engagement and collaboration.
Plan prioritize and manage the work of employees. Provide strategic and tactical advice guidance and coaching; manage performance standards staff training and development; address labour relations and disciplinary matters.

REQUIRED QUALIFICATIONS
University degree in business administration or related field combined with several years (5 to 10 minimum) of related experience.
Extensive knowledge of Residential Tenancy Act Ontario Landlord and Tenant Board and Ontario Rent Increase Guidelines.
Ability to plan develop and produce internal and external communications and marketing materials and strategies.
Ability to provide financial management support conduct financial analysis and assist with budgeting and financial reporting.
Strong written communication skills with demonstrated ability to develop clear engaging and audience-appropriate content for reports technical documents internal and external communications newsletters and website materials.
Proven success in leading and managing change.
Experience supervising a range of different staff positions
Demonstrate a commitment to fostering a collaborative working and learning environment that celebrates diversity and inclusion.
Experience in property management is considered an asset.
Extensive knowledge of university structure policy and administrative systems is considered an asset.
Valid drivers license.
Availability to work extended and flexible work hours.
Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS
Demonstrated management communication and interpersonal skills; demonstrated ability to build and sustain positive relationships with academic colleagues and external partners.
Strong problem-solving skills with a complete understanding of resource utilization and planning.
Leadership/Supervisory experience with the ability to motivate and create a positive work environment.
Proven ability to exercise a high level of tact discretion confidentiality and diplomacy while dealing with a wide variety of physician teachers physician learners student learners hospital administrators landlords suppliers and trades personnel.
Proficient in budgeting accounting and financial administration.
Strategic thinking and analytical skills in order to propose initiatives evaluate success and improve efficiency of current services or operations.
Organizational and planning skills in order to coordinate the work of individuals and the overall operation of the unit.
Ability to manage competing priorities and cope with multiple demands and interruptions.
Resourceful creative and have a high level of initiative.
Strong computer and office skills including proficient in the use of word processing spreadsheet and database software. Ability to adapt to the implementation of new technologies.

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .