Maintenance Planner (Administrator)

Position:  Maintenance Planner (Administrator)

Department: Camp & Catering Services- Remote Hospitality
Reports to: Maintenance Manager Camp Manager Operations Coordinator

Shift Length: 12 hours
Shift Schedule: Rotation-based (e.g. 3 weeks on / 3 weeks off- subject to change without notice based on business requirements)

Job Summary:

The Maintenance Planner/Administrator is responsible for administrative coordination of facilities maintenance activities in a remote camp environment. This role manages work order entry tracking follow-up documentation product ordering receiving distribution and inventory support. The position works closely with the Maintenance Manager and Camp Manager to ensure maintenance requests are captured prioritized monitored and completed in a timely and organized manner.

This position requires fly-in/fly-out travel from Edmonton Alberta or Yellowknife Northwest Territories to the project site in Nunavut with potential for weather-related delays or logistical challenges.
 

Key Responsibilities:

• Receive enter update monitor and close maintenance work orders in the designated maintenance system.
• Track open completed overdue preventive and corrective maintenance items and provide regular updates to the Maintenance Manager and Camp Manager.
• Maintain accurate records for repairs inspections service reports deficiencies parts usage receiving records and maintenance follow-ups.
• Assist with planning and coordinating routine inspections preventive maintenance repairs vendor visits and contractor support as directed by the Maintenance Manager.
• Prepare track and follow up on maintenance-related product orders purchase requests parts supplies consumables and materials.
• Receive verify organize and distribute maintenance supplies and materials to the appropriate storage location technician or department.
• Support inventory control by tracking stock levels usage shortages damaged goods and recurring supply requirements.
• Communicate maintenance updates delays urgent issues and operational impacts to the appropriate site leaders and departments.
• Prepare basic reports trackers logs work order summaries backlog updates and rotation handover notes as required.
• Support audits client requests inspections and internal reviews by ensuring documentation is accurate organized and accessible.
• Follow all company client site health and safety requirements and immediately report hazards incidents deficiencies or maintenance-related risks.

Health Safety & Compliance

• Complete daily Job Hazard Assessments (JHAs) and Pre-Task Hazard Analyses.
• Ensure compliance with CSA provincial/territorial codes and occupational health and safety regulations.
• Participate in safety meetings drills and continuous improvement initiatives.
• Wear appropriate PPE and follow all company and client safety protocols.

Physical Demands:

• Lift carry push or pull up to 50 lbs.
• Stand walk bend stoop and climb ladders or stairs for extended periods.
• Work in confined spaces and at heights when required.
• Tolerate Arctic conditions: heat/cold wet/humid and dry/arid environments.

Qualifications :

Required Qualifications: 

• High school diploma or equivalent required in related field.
• Previous experience in administration maintenance coordination facilities support work order tracking warehouse procurement or operations support preferred.
• Experience in remote camp industrial mining construction hospitality or facilities maintenance environments is considered an asset.
• Experience with SAP SAP Fiori PROMPT CMMS Maximo or other work order systems is considered a strong asset.
• Strong computer skills including Microsoft Outlook Excel Word and Teams.
• Strong attention to detail accurate data entry and ability to manage multiple follow-up items.
• WHMIS and other site-required training must be completed as required.
• Valid unrestricted drivers license.

Skills & Competencies:

• Strong organizational administrative communication and follow-up skills.
• Ability to prioritize work in a fast-paced remote camp environment with changing operational needs.
• Good understanding of work orders maintenance workflows parts ordering receiving inventory tracking and documentation.
• Ability to work independently while supporting maintenance camp operations warehouse procurement vendors and site leadership.
• Dependable professional service-focused and able to escalate urgent issues appropriately.
• Respectful and able to work with diverse multicultural teams including Indigenous and Inuit staff

Additional Information :

Physical Demands

• Ability to work and reside in a remote northern camp for extended rotational periods.
• Regular walking throughout camp facilities and operational areas.
• Extended periods of standing walking sitting and employee interaction.
• Ability to work in varying environmental conditions including extreme northern weather.
• Ability to travel by aircraft and/or ground transportation to remote project locations.
• Ability to safely navigate camp facilities stairs uneven surfaces and outdoor areas and weather conditions as required.

Working Conditions 

• Project-based role with primary work performed at a remote camp in Nunavut.
• Fly-in/fly-out arrangement from designated travel hubs.
• Shared or designated camp accommodations and meals provided while on site.
• Rotational schedule which may include extended periods away from home.
• Work may include weekdays evenings weekends and general holidays depending on operational and employee needs.
• Regular interaction with employees working multiple shifts and schedules.
• Exposure to extreme northern weather including cold wind snow and seasonal variations in daylight.
• Travel may be impacted by weather or other northern logistical conditions.
• Must comply with all Dexterra and client health safety security and operational requirements.

WHATS IN IT FOR YOU

• Excellent work-life balance through a rotational work schedule.
• Opportunity to make a meaningful impact on the employee experience within a remote workforce.
• Work directly with a diverse workforce and contribute to Indigenous employee engagement development and retention.
• Opportunity to build experience in remote camp operations and Indigenous workforce relations.
• Meals and accommodations provided while on site.
• Opportunity to expand your skills within a large growing organization.
• Whereas other companies are downsizing we are growing!
• Comprehensive benefits in accordance with the applicable employment program.

Work Schedule

This position works on a rotational fly-in/fly-out schedule at a remote project site in Nunavut. Site locations are in remote settings requiring air and/or ground transportation. Employees may be required to work weekdays evenings weekends and general holidays depending on site requirements.

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race colour religion sex sexual orientation gender identity national origin age disability protected veteran status Indigenous status or any other legally protected factor.

Special needs and disability-related accommodations are available at all stages of the recruitment and selection process upon request.

Remote Work :

No

Employment Type :

Full-time