Legal Assistant, Osler Works Transactional

Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montréal Ottawa Vancouver Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We are currently recruiting for a Legal Assistant (LA) in our Osler Works Transactional Department (OWT). The successful candidate will work closely with our Law Clerks and other Legal Professionals assisting on files dealing with corporate and transactional aspects related to our clients commercial operations. Along with superior multi-tasking administrative and communication skills the successful candidate will demonstrate initiative have the ability to work in a fast-paced environment and provide excellent client service. Experience with Corporate law is considered an asset.

This job posting is for an existing vacancy.

Major Responsibilities

• Responsible for client onboarding to the legal entity management platform including scanning of relevant documentation from the company minute book entering administrative data and uploading scanned documentation to the legal entity management software
• Responsible for general legal entity management software maintenance for clients including responding to general questions exporting certain documents or virtual minute books and providing assistance with updates
• Work closely with and provide support to the applicable Law Clerks on client and administrative matters
• Handle all administrative duties including but not limited to drafting letters filing of documents and/or emails in the document management system scanning processing incoming and outgoing mail and attending to other administrative duties as required
• Undertake projects and other responsibilities as assigned

Position Requirement

Education and Experience

The position requires the completion of a Community College diploma in Office Legal or Business Administration plus a minimum of one to three years experience working in a professional services or legal environment. Experience with Corporate law is considered an asset. An equivalent combination of education training and experience may be considered.

Knowledge and Skills

• Proficiency with various applications in particular MS Office Suite applications
• Knowledge of legal entity management software is an asset
• Understanding of business and legal terminology
• Excellent communication skills (both oral and written)
• Strong analytical skills
• Attention to detail organized and time management skills
• Ability to manage deadlines and large volumes of work
• Maintains high level of professionalism discretion and confidentiality at all times

Compensation

Theârange of expected compensation for this position is $57000 - 72000 annually. Compensation offered will be based on a variety of factors including job-related knowledge education skills and experience.

We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen assess or select applicants for the position.

#LI-Hybrid

#LI-AL1

Required Experience:

Junior IC