Legal Assistant III

Work Location:

Hours:

Line of Business:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Work Arrangement

This position is based in Vancouver British Columbia and will support lawyers and legal teams handling Alberta-based litigation matters including files originating from Calgary and Edmonton.

As TD Insurance establishes its new Vancouver office location colleagues hired into these roles will initially work primarily remotely. Once permanent office space has been secured and operational colleagues will transition to TDs hybrid work model which currently includes a minimum of three days per week in the office.

Job Description

TD Insurance is part of TD Bank Group one of Canadas largest financial institutions. TD Insurance helps protect clients from the accidents of life with a wide range of products including credit protection life health travel home and auto insurance. With more than three million clients TD Insurance products and services are available online over the phone and through a network of more than 1000 TD Canada Trust branches.

In Canada we have two lines of business General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada.

At TD Insurance we are committed to fostering an inclusive and accessible environment. With a Canada-wide workforce of over 4000 employees and offices across the country our company is continuously evolving and growing. As part of our ongoing expansion in Western Canada we are building a new team in Vancouver to support our Alberta Staff Legal operations. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job we offer rewarding careers.

This is an exciting opportunity to join TD Insurance as part of a newly established Vancouver team. Successful candidates will work closely with experienced legal professionals while supporting litigation matters for Alberta-based operations and helping shape our growing presence in Western Canada.

The successful candidate will provide legal secretarial support to one or more lawyers within TD Insurances Alberta Staff Legal operations. While based in Vancouver the role will support lawyers and legal teams handling Alberta matters and maintain a close and highly responsive relationship to the day-to-day activities of the lawyer(s).

Main Responsibilities

• Prepare complex legal documents through transcription of written or recorded materials including correspondence pleadings motions applications affidavits and other legal documentation.

• Draft standard legal documents correspondence and pleadings for lawyer review. Edit grammar spelling and punctuation as required.

• Exercise initiative and judgment in the lawyers absence including negotiating extensions of time and responding appropriately to incoming communications.

• Manage lawyer calendars coordinate appointments court appearances mediations discoveries and other litigation-related events. Proactively resolve scheduling conflicts.

• Respond to a variety of telephone and email inquiries based on knowledge of the file while exercising sound judgment and discretion.

• Compose complex non-technical correspondence on behalf of lawyers.

• Establish maintain organize and update physical and electronic legal files.

• Perform research and prepare documents in accordance with matter requirements and in consultation with lawyers law clerks and Legal Office Management.

• Support lawyers and legal teams with trial preparation mediation preparation and document management.

• Provide guidance training and support to less experienced legal assistants and answer procedural and technical questions.

• Exercise initiative to propose develop and maintain standard office precedents processes and procedures.

• Perform additional duties as required including:

  • Reception relief.

  • Maintaining witness and subpoena tracking lists.

  • Requesting payments and fees from Claims partners.

  • Assisting with the organization of trial and hearing materials.

  • Coordinating witness communications regarding scheduled appearances.

  • Other administrative and litigation support duties as assigned.

• May serve as a resource and informal leader to other legal assistants by coordinating workflow and reviewing completed work.

Qualifications

• College diploma in Legal Administration Legal Assistant Legal Secretarial Studies or a related field.

• Minimum 5 years of litigation experience supporting lawyers in a legal environment.

• Strong knowledge of litigation processes and legal documentation.

• Proven ability to proofread edit and prepare legal documents with a high degree of accuracy.

• Self-motivated and able to work independently in a remote and hybrid work environment.

• Excellent organizational time management and priority-setting skills.

• Strong written and verbal communication skills.

• Strong interpersonal and client service skills with a professional and positive demeanor.

• Demonstrated ability to manage multiple priorities and work effectively under pressure.

• Strong problem-solving skills sound judgment and attention to detail.

• Intermediate proficiency with Microsoft Office applications and legal document management systems.

What We Offer

• The opportunity to be part of a newly created Vancouver team supporting Alberta Staff Legal operations.

• Initial remote work flexibility as we establish our Vancouver office presence.

• Ongoing career development and learning opportunities.

• Competitive compensation and comprehensive benefits.

• A collaborative inclusive and supportive team environment.

• The opportunity to work with experienced legal professionals across multiple jurisdictions and business areas.

#LI-TDI
#IN-TDI

Who We Are:

As part of TD Bank Group one of Canadas largest financial institutions at TD Insurance we care for Canadian families making it easy to get the best advice protection and support in their moments of need always.

TD Insurance offers a wide range of products including General Insurance and Life and Health. Everyday we strive to make every interaction product and experience remarkably human and refreshingly simple for more than four million customers who count on us.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes a base salary variable compensation and several other key plans such as health and well-being benefits savings and retirement programs paid time off banking benefits and discounts career development and reward and recognition programs. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations requirements.

Colleague Development

If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If youre passionate about helping clients and building deep lasting relationships TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

Were committed to your success and foster a respectful workplace where diverse perspectives are valued everyone has fair opportunities to grow and you can unlock your full potential to achieve your career goals. Here at TD we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if youd like accommodations (including accessible meeting rooms captioning for virtual interviews etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):