Lease Administration Coordinator

What Will You Do

The primary responsibilities of the Lease Administration Coordinator include but are not limited to the following:

• Manage lease files from the offer stage through execution of the final lease documentation.
• Prepare and coordinate leases renewals amendments assignments consents notices and other commercial lease documentation using approved forms and templates.
• Coordinate signatures approvals and execution of lease documentation and proactively follow up with the relevant stakeholders to keep matters moving.
• Abstract executed lease documents and accurately maintain key lease information financial terms rent schedules notice requirements and critical dates within LeaseQuery or other applicable lease administration systems.
• Maintain complete and accurate electronic lease files including executed agreements approvals correspondence lease abstracts and supporting documentation.
• Ensure lease documentation and records are maintained in accordance with FMIs document-management and records-management requirements.
• Track lease expiries renewal and termination periods rent adjustments notice periods and other recurring or critical obligations.
• Maintain rent schedules and reports and assist with the administration of recurring rent and other occupancy charges.
• Conduct an initial review of routine landlord invoices operating-cost reconciliations property-tax charges and other additional-rent items against the applicable lease documentation.
• Maintain property-tax records and related lease and property information.
• Monitor and organize the leasing inbox acknowledge and route requests maintain open-item tracking and follow up on outstanding documentation and administrative matters.
• Ensure fully executed documentation and relevant lease information are distributed to Finance Operations Property Management and other required departments.
• Prepare and maintain critical-date reports lease-status reports documentation metrics and other lease-administration reporting.
• Escalate material discrepancies missed or uncertain deadlines lease interpretation issues disputes defaults and other matters as appropriate.
• Perform other related duties as required.

What Will You Bring to the Role

The successful candidate should have a sound understanding of commerical lease documentation commercial real estate terminology and the lease-administration process. The candidate should also have:

• Strong organizational and administrative coordination skills;
• Excellent attention to detail and a high regard for accuracy and confidentiality;
• The ability to manage a high volume of files and competing priorities independently;
• The ability to read and understand commercial lease provisions and accurately administer the resulting obligations;
• Strong written and verbal communication skills;
• Strong analytical problem-solving and critical-thinking abilities;
• Proficiency with Microsoft Office specifically Excel;
• Experience with lease-administration or document-management systems such as LeaseQuery as an asset; and
• French/English bilingualism as an asset.

The starting salary for this position is $59000 annually. Education and experience will be considered.

At FMI we are aspiring to feed North America while offering an exceptional guest experience from inspired employees!

The Franchise Management Group of Companies (FMI) is one of the largest restaurant franchisees in North America. We currently own and operate more than 400 Pizza Hut KFC Taco Bell Burger King and Panera Bread locations across 20 different provinces and states. With presence in all 10 provinces and 11 states FMI is proud to employ over 6500 people. All operations are administered from our Support Center in Woodstock New Brunswick.

In the early 90s the company (later named FMI) was formed as a management company to administer a small number of local businesses. Over time that focus has evolved to growing and supporting a portfolio of successful businesses relevant within their respective trade areas across North America.

Why Work for FMI

• Youll surround yourself with a team whose members are committed to being the best at what they do.
• Youll have a flexible work environment.
• You can enroll in our comprehensive benefits package and RRSP contribution plan.
• Youll enjoy quarterly meals cooked by our Leadership Team as well as monthly events for all staff!
• Career growth development and continuous learning opportunities within a positive and inclusive work culture.
• Opportunity to be involved in FMI events that give back to our community.
• Perkopolis discounts for various vendors across Canada and Discounts at all our brands.
• Educational assistance plan & Bursary Program.