Jr. Document Controller

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects from transformative transportation networks to critical energy industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon you wont just build your career youll help build what matters to enable future generations to thrive.

At Aecon you can count on:

• Safety Always. Our number one core value. The safety of our people projects partners and stakeholders is our priority focus today and always.
• Integrity. We lead by example with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued supported and empowered to contribute fully.

We deliver infrastructure with purpose and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental emotional and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University tuition reimbursement and Leadership Programs.
• Are committed to creating work environments focused on mutual respect teamwork collaboration and new ideas through meaningful initiatives training partnerships with Veteran groups our Aecon Women in Trades and diversity programs as well as our Employee Resource Groups (ERGs) to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk safety and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion expertise and dedication of our people. Together we embrace strong execution innovation and continuous improvement values that come to life through the unique talents and collaborative spirit of every team member. If youre inspired to make a difference through future-building projects join our best-in-class team.

What is the Opportunity

Aecon Civil is a recognized leader in the market backed by strong selfperform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada the U.S. and an expanding international footprint improving everyday life through the roads bridges tunnels and transit systems that connect communities. With more than a century of experience and a full suite of integrated services Aecon is a trusted partner for delivering complex civil projects including tunnels transit expansions airports ports highways and largescale site development.

Reporting to Sr. IDD Manager the Jr. Document Controller will be responsible for setting up and maintaining the necessary documentation ensuring compliance with any filing requirements including checking the quality of drawings.

What Youll Do Here:

• Support the administration and use of designated document management systems including SharePoint Aconex or other project-approved platforms.
• Assistwith creating andmaintainingproject folders libraries distribution lists participant matrices and document registersin accordance withestablished procedures.
• Upload route distribute and file project documents drawings correspondence and transmittals under the direction of the Document Control Manager or senior document control team members.
• Assistwith checking document metadata file naming numbering revision status andrequiredfields for completeness and accuracy before processing.
• Support the receipt capture control and distribution of project and bid documentation whilemaintainingconfidentiality and version control.
• Helpmonitordocument control inboxes requests and workflows to supporttimelyprocessing and distribution of project information.
• Escalate processing delays missing information system issues or quality concerns to the Document Control Manager orappropriate projectcontactin a timely manner.
• Assistwithmaintainingreporting tools document registers RFI trackers and other logs used tomonitordocument status and overdue responses.
• Support proposal and project archiving activities including organizing records and preparing documentation for closeoutin accordance withproject requirements.
• Provide basic support to internal project team members and when directed external users on document control practices and submission requirements.
• Assistwith meeting administration whenrequired including preparing minutes action logs and related documentation.
• Participatein document control improvement initiatives and data management activities as assigned.
• Perform other document control and administrative duties as assigned.

What You Bring to the Team:

• Bachelors Degree or College Diploma preferred or equivalent experience.
• 1 years of document control experience or a recent graduate with a related post-secondary education.
• Proficient in electronic file management (e.g. Explorer and WinZip).
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat Bluebeam.
• Ability to accurately and efficiently setup create and maintain documentation metadata.
• Ability to interpret and implement process procedures workflows and standards.
• Ability to document work tasks (work instructions).
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members clients etc.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with a proven ability to meet deadlines in a fast-paced environment.
• Familiar with EDMS systems such as Aconex and/or Unifier.

Reason for Vacancy: Replacement

The expected pay range for this role is: $55000 - $65000 per year

Individual pay isdeterminedbased on several factors including work location education experience uniqueskillsand job conditions. Other considerations may include certifications specialized training and the complexity or scope of the role.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race color religion sex national origin age disability or any other characteristic protected by applicable local laws.