IT Contracts & Administration Specialist 24 Month Limited Term Employment

Reporting to the Vice President Business Technology Services (BTS) theIT Contracts & Administration Specialist supports the smooth operation of the BTS roleis responsible for BTSbusiness office operations reporting and analysis systems support financial analysis ITapplication licensing procurement and contract with a BTS team of approximately 100 members the incumbentsupports financial activities departmental practices and standards communications and overall operational performance. The role collaborates with businesspartnersand BTS teams togather analyze and communicate informationthat improves service delivery and efficiency.

Note: This is a 24 month limited term employment with eligible benefits and vacation to cover a maternity leave. This position qualifies for an optional hybrid work schedule after 90 days of onsite work and onboarding. Employee will be subject to the terms of the Flexible Work Policy Agreement.

What youll do

BTSAdministration:

• Administrative support for VP BTS including calendar management.
• Supports improvements to BTS tools standards methodology and governance.
• Identifies opportunities for cross-BTS collaboration efficiencies and improvements using IT tools and methods.
• Supports the planning of BTS meetings (i.e. BTS team building events BTS department meetings etc).
• Works with cross-functional teams to improve business processes and support implementation.
• Supports communications between BTS department leaders to address technology requirements.
• Provides ownership and maintenance for the BTS SharePoint site in conjunction with the leadership team.
• Assists in validating training for new BTS solutions and contribute to training efforts (online or in-person) as needed in collaboration with the IT Training Analyst
• Supports BTS three- year roadmap updates coordinates with the business and BTS PMO and drafts reports and presentations for senior audiences.
• Supports annual BTS training requirements to keep skills current with the evolving technology landscape.
• Helps maintain the library of BTS Corporate Controlled Documents and contribute content for Quarterly BTS updates.
• Supports the development and revisions of IT governance processes and documentation.
• Administers the OPEX budget for BTS and acts as the liaison to Finance.
  

IT Application Licensing Procurement and Contract Administration:

• Assists with the administration and purchase/renewal of IT application licenses.
• Supports vendor coordination for contract renewals for software and/or services ensuring contract administration standards.
• Executes IT procurement including receipt of renewal/quote creation of purchase orders allocation of future costs (as directed by Directors/Managers/Leads).
• Maintains digital filing systems for contract administration monitor contract expiration and renewal dates.
• Supports audits and internal controls by ensuring agreements are accurate current and accessible.

Financial Analysis:

• Assists in monitoring monthly operational spend. Provide summaries to IT Leadership team.
• Provides analysis for monthly OPEX reports.
• Assists with BTS budgets forecasts monthly reconciliations and cost reduction opportunities.
• Analyzes IT invoices and intercompany charges including coding approval coordination and reclasses as required.

Reporting Analysis and Systems Support:

• Reviews IT operational KPIs identifies anomalies and trends supports solutions and presents data to leadership.
• Supports the evaluation of business requirements and contributes to identifying opportunities for process and solution improvements.

What youll bring

• Completion of post-secondary degree or diploma.
• 35 years experience providing executive assistant oradministrative support to an ITdepartment including budgetsexpensetracking and document management.
• Tech savvy; ability to learn new systems quickly.
• High attention to detail and ability to consolidate analyze and present numerical and financial data for internal distribution.
• Proven customer service problem-solving and analytical thinking skills.
• Highly organized self-starter who can manage multiple competing priorities; detail-oriented with thorough follow-up skills.
• Excellent communication skills to interact with all levels of employees / management as wellas external vendors.
• Understand how to organize people activities and workflows; identifies opportunities for integration efficiency and process improvement.

Why youll love working here

• This role provides you a very competitive salary in line with the successful candidates experience.
• We also provide the best-in-class health and wellness benefits package for this position including things such as extended health care (i.e. paramedical services for massage therapy speech therapy mental health coverage physiotherapy and more) dental care vision care $500 personal spending account and an Employee Family Assistance Program (EFAP).
• Parking is included and to assist those that are using transit we operate a complimentary shuttle bus Monday through Friday with various pick up and drop off points around North Vancouver.
  

The estimated salary for this position is $84600 - $103400. In determining final salary Seaspan considers many factors including the successful Candidates skillset and experience as well as position location and internal equity. The final base salary offer will be at the Companys sole discretion and presented as part of a competitive total compensation package.

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