Human Resources Coordinator

Human Resources Coordinator

At HIEC we believe great workplaces dont happen by accident. They are built through thoughtful leadership strong relationships meaningful employee experiences and a commitment to continuous improvement.

Were looking for a Human Resources Coordinator who is excited to help create that experience for our team.

Reporting to the Human Resources Manager this role plays an important part in supporting HIECs people culture and workplace experience. The Human Resources Coordinator will help ensure our HR programs systems processes and employee initiatives continue to evolve and improve as our organization grows.

This position is responsible for a blend of HR administration employee engagement learning and development coordination recruitment and onboarding support HR systems administration health and safety coordination and policy and compliance support.

The ideal candidate is highly organized dependable approachable and proactive. They enjoy helping people creating structure improving processes and bringing ideas to life. Most importantly they are someone who takes initiative follows through on commitments and enjoys helping move important work forward.

This role is well-suited for someone who enjoys balancing hands-on HR administration with opportunities to contribute to broader organizational initiatives within a growing not-for-profit environment. As the organization continues to evolve there will be opportunities to progressively take on additional responsibilities and further develop within the Human Resources profession.

About HIEC

HIEC is a not-for-profit social enterprise that helps students job seekers educators employers and communities explore career pathways build skills and connect to opportunities. Through innovative workforce development programs career education initiatives and partnerships across Ontario we help people make informed decisions about their future and the world of work.

Our team is collaborative supportive and committed to making a meaningful impact. We care deeply about the work we do and the people we do it with.

What Youll Be Doing

Supporting Our People and Workplace

• Serve as a first point of contact for employee questions and HR-related support.
• Help coordinate employee engagement initiatives wellness activities recognition programs and team events.
• Assist with internal communications and initiatives that contribute to a positive workplace culture.
• Support employee relations processes and HR administration as required.
• Contribute to creating a positive inclusive and engaging employee experience across the organization.

Recruitment and Onboarding

• Support recruitment activities including job postings screening interview coordination candidate communications and reference checks.
• Participate in interviews as appropriate and support candidate evaluation.
• Coordinate onboarding activities to ensure new employees have a welcoming positive experience.
• Assist with maintaining job descriptions and recruitment materials.
• Continuously identify opportunities to improve and enhance the onboarding experience.

HR Systems Learning and Development

• Maintain employee records and HR systems including BambooHR and other HR-related platforms.
• Support HR reporting and maintain accurate employee data and records.
• Coordinate learning and development activities training assignments and Learning Management System administration.
• Maintain training records certifications and compliance documentation.
• Identify opportunities to improve learning resources training participation and employee development programs.

Health and Safety Compliance and Continuous Improvement

• Coordinate the day-to-day administration of HIECs Health and Safety program helping ensure ongoing compliance with legislative and organizational requirements.
• Maintain health and safety documentation communication boards training records inspection records and related compliance materials.
• Coordinate Joint Health and Safety Committee (JHSC) activities including meeting scheduling agenda preparation minutes action item tracking and follow-up.
• Coordinate monthly workplace inspections and track corrective actions as required.
• Support incident reporting investigations documentation and follow-up activities in partnership with the Human Resources Manager.
• Assist with return-to-work and accommodation processes.
• Support the development implementation and maintenance of HR policies procedures and compliance initiatives.
• Assist with audits reporting requirements and legislative compliance activities.
• Identify opportunities to improve HR processes resources systems and employee programs.

HR Operations and Organizational Support

• Support the Human Resources Manager in implementing HR initiatives and organizational priorities.
• Assist with research planning and coordination activities related to HR programs and projects.
• Develop and maintain HR resources templates trackers and documentation that support efficient operations.
• Provide support with workforce planning succession planning and organizational initiatives as required.
• Take initiative to move assigned work forward independently and ensure timely completion of deliverables.
• Demonstrate flexibility and a willingness to support organizational priorities and operational needs as they arise.
• Perform all other duties as assigned.

What Youll Bring

• Diploma or degree in Human Resources Management Business Administration or a related field.
• Three to five years of progressive experience in Human Resources People & Culture administration or a related role.
• Experience supporting recruitment employee programs HR administration and workplace systems.
• Working knowledge of Ontario employment legislation is required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal written and verbal communication skills.
• Professionalism sound judgement and the ability to maintain confidentiality.
• A proactive dependable and resourceful approach to work.
• Experience with BambooHR Learning Management Systems or similar platforms is considered an asset.
• CHRP designation or working toward completion is considered a strong asset.
• Experience working in a not-for-profit mission-driven or growing organization is considered an asset.

Youll Thrive Here If...

• You enjoy building relationships and supporting people.
• You take pride in being reliable and following through on commitments.
• You like creating structure improving processes and helping things run smoothly.
• Youre comfortable wearing multiple hats and contributing wherever needed.
• You enjoy balancing administrative detail with opportunities to improve programs and processes.
• Youre energized by working for an organization whose mission positively impacts students job seekers educators employers and communities across Ontario.

Why Join HIEC

At HIEC youll have the opportunity to build experience across multiple areas of Human Resources while working alongside a collaborative and supportive team. This role offers meaningful opportunities to learn contribute and grow while helping shape the employee experience at an organization committed to making a difference.

Working Conditions

This is a full-time permanent position operating on a hybrid work regular work schedule is 40 hours per week.

Occasional evening and weekend work may be required to support organizational events training sessions employee initiatives or other business needs. Travel to HIECs office and off-site locations may be required from time to time.

Equity Accessibility and Human-Centred Hiring

HIEC is committed to fostering a respectful inclusive and equitable workplace that reflects the diversity of the communities we serve. Accommodations are available upon request throughout the recruitment process. Please call ext. 107 if you require any accommodation assistance.

We recognize that no candidate will meet every qualification listed above. If youre excited about this opportunity and believe you can contribute to our team we encourage you to apply.

We believe transparency matters especially as technology continues to evolve.

At HIEC we may use artificial intelligence as a supportive tool when developing recruitment materials and communications. However we do not use AI to screen assess rank interview or select applicants. Every application is reviewed by a member of our hiring team and all hiring decisions are made by people!

Required Experience:

Senior IC