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HR Generalist (12 Month Contract)
Job Location:
Monthly Salary:
Posted:
6 June 2026 (30+ days ago)
Posted:
Application Deadline:
3 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Title: HR Generalist
Department: Human Resources
Reports To: Director of Human Resources
Works Closely With: Program Managers Quality Assurance Finance and Senior Leadership
Location: Dundas ON
Employment Type: Full-Time Contract (12-Month Contract)
Position Summary
The HR Generalist is responsible for the accurate and timely administration of payroll benefits WSIB employee training and human resources compliance functions. The position plays a key role in supporting legislative compliance employee development and operational effectiveness across the organization.
Working closely with Finance HR and Program Managers this role provides office-based support to group home and program staff by ensuring payroll accuracy benefits access and timely management of workplace injury processes. This role also serves as the in-house trainer for Abuse Prevention and related compliance training ensuring annual training sign-offs and required documentation are completed in accordance with legislation MCCSS requirements and organizational policy.
Key Responsibilities
Payroll Administration
Benefits Administration
Qualifications & Experience
Department: Human Resources
Reports To: Director of Human Resources
Works Closely With: Program Managers Quality Assurance Finance and Senior Leadership
Location: Dundas ON
Employment Type: Full-Time Contract (12-Month Contract)
Position Summary
The HR Generalist is responsible for the accurate and timely administration of payroll benefits WSIB employee training and human resources compliance functions. The position plays a key role in supporting legislative compliance employee development and operational effectiveness across the organization.
Working closely with Finance HR and Program Managers this role provides office-based support to group home and program staff by ensuring payroll accuracy benefits access and timely management of workplace injury processes. This role also serves as the in-house trainer for Abuse Prevention and related compliance training ensuring annual training sign-offs and required documentation are completed in accordance with legislation MCCSS requirements and organizational policy.
Key Responsibilities
Payroll Administration
- Process bi-weekly payroll for all employees (full-time part-time and casual) using Inclusion System
- Maintain accurate employee records including new hires terminations status changes and wage adjustments.
- Ensure compliance with ESA CRA regulations and the Collective Agreement (including premiums scheduling changes and overtime rules)
- Track reconcile and investigate payroll hours leave balances and discrepancies to ensure employees are accurately compensated.
- Prepare and process year-end requirements including T4s and related reporting
Benefits Administration
- Administer employee benefits programs including enrollments changes and terminations
- Act as the primary liaison with benefits providers to resolve issues and ensure accurate billing
- Provide office-based support to employees regarding benefits inquiries including assistance with claims coverage questions and benefits provider coordination.
- Reconcile monthly benefits invoices and coordinate timely payments
- Support annual benefits renewals and staff communications
- Manage WSIB claims including reporting workplace injuries within required timelines
- Coordinate return-to-work plans in collaboration with HR and Program Managers providing office-based administrative support for employees on WSIB leave.
- Process WSIB payments and maintain accurate documentation
- Monitor claims and ensure compliance with WSIB requirements and reporting deadlines
- Support audits and provide documentation as required
- Serve as the in-house trainer for Abuse Prevention training.
- Provide training to employees and individuals supported as required.
- Review Rights and Restrictions with individuals supported and ensure required documentation is completed.
- Debrief Safe Management incidents and support follow-up documentation.
- Schedule training for new hires and annual refresher training for existing staff including Medication First Aid Safe Management and Abuse Prevention.
- Maintain training certificates expiry dates and required sign-offs.
- Ensure annual sign-offs are up to date as required by legislation MCCSS and organizational policy.
- Assign Citation Learning modules as required and monitor completion.
- Maintain organizational training records and prepare compliance reports related to employee training certifications and legislative requirements.
- Ensure payroll benefits WSIB training and HR compliance processes adhere to applicable legislation MCCSS requirements internal policies and the Collective Agreement.
- Prepare regular reports related to payroll benefits WSIB training and compliance activities for leadership.
- Maintain strict confidentiality of employee and organizational information
- Respond to employee inquiries related to payroll benefits and WSIB in a timely and professional manner
- Collaborate with Program Managers to ensure accurate payroll and time tracking inputs while providing administrative support from the Dundas office.
- Support internal and external audits by providing required documentation
- Identify and recommend process improvements to enhance efficiency and accuracy
Qualifications & Experience
- Post-secondary education in Payroll Accounting Human Resources or a related field
- PCP (Payroll Compliance Practitioner) designation or working toward certification is an asset
- Minimum 35 years of experience in payroll and benefits administration
- Direct experience managing WSIB claims and return-to-work processes
- Strong understanding of ESA CRA requirements and payroll legislation
- Experience working in a unionized environment (preferred)
- Experience supporting unionized developmental services agencies from an office-based administrative role is preferred.
- Experience supporting staff training compliance tracking or learning management systems is considered an asset.
- Experience facilitating staff training and knowledge of Abuse Prevention Rights Restrictions and MCCSS requirements is considered an asset.
- High level of accuracy and attention to detail
- Strong organizational and time management skills with the ability to meet strict deadlines
- Ability to handle confidential and sensitive information with discretion
- Excellent communication and interpersonal skills
- Ability to facilitate training and maintain accurate compliance records.
- Proficiency in payroll and HRIS systems (Inclusion System experience considered an asset)
- Strong problem-solving skills and ability to work collaboratively across departments
- $32.70 per hour (35 hours per week)
- Paid vacation and personal days
- Opportunities for professional development
- This position is primarily office-based at Choices Association headquarters in Dundas ON with three days per week required on-site.
- This is a full-time 12-month contract position.
- The role involves coordinating payroll benefits WSIB training and HR compliance activities for all residential and community programs.
- Occasional need to meet payroll deadlines outside standard working hours.
- Be part of a mission-driven organization supporting individuals with intellectual disabilities
- Contribute to a collaborative person-centred environment
- Play a key role in supporting frontline staff and organizational operations
Required Experience:
Senior IC
About Company
Choices Association Inc. is a not-for-profit in Hamilton, Ontario. We support and assist individuals with developmental disabilities to pursue opportunities to actively participate in their community.
