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HR Administrator 12 Months Contract
Job Location:
Hourly Salary:
Posted:
21 August 2026 (30+ days ago)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Benefits:
- Gym Access
- Dental insurance
- Health insurance
Were Hiring!
The HR Administrator provides comprehensive administrative and operational support to the HR department employees and management. This role is responsible for completing a variety of HR administrative tasks including maintaining accurate and up-to-date employee records organizing and filing documentation supporting employee requests and assisting with day-to-day HR activities to ensure efficient and effective service delivery. The position will also support front desk operations including greeting visitors answering phone calls and providing reception coverage as needed.
This is a 12-month contract position Monday to Friday from 10:00 AM to 6:00 PM.
JOB RESPONSIBILITIES
- Assist in ensuring compliance with employment legislation (ESA OHSA AODA Human Rights) and maintain accurate audit-ready HR documentation and employee files.
- Support HRIS updates ensuring data integrity and confidentiality in systems like Dayforce Smartsheet and Excel.
- Help with internal and external audits including documentation requests and follow-ups ensuring audit readiness.
- Coordinate with recruitment agencies and assist with onboarding and new hire documentation.
- Serve as a point of contact for employee inquiries and assist HR Generalists with projects and strategic initiatives.
- Organize sort and maintain employee records in both paper and digital formats to ensure accurate and up-to-date files.
- Support the registration of temporary employees in the HRIS system and ensure information is properly recorded.
- Assist with onboarding documentation and serve as main contact when coordinating with recruitment agencies.
- Provide general administrative support to the HR team including reports records management and coordination of HR activities.
- Handle sensitive employee information with strict confidentiality and discretion.
- Review and manage temporary employees timesheets in Dayforce including adjusting hours and following up with managers and staffing agencies regarding discrepancies missing hours or required corrections.
- Manage and track employee lockers and uniforms including requests changes cancellations and related invoices.
- Assist with the planning and organization of company events and employee activities.
- Provide backup support to the Receptionist by greeting visitors maintaining visitor logs answering and directing incoming calls and coordinating courier pick-ups mail distribution and deliveries.
- Support the smooth day-to-day operations of the front office when required.
- Assist with other HR-related tasks projects and administrative duties as assigned.
JOB REQUIREMENTS
- 12 years of HR and/or administrative support experience
- Front desk or reception experience is an asset
- Previous experience in an office environment preferred
- Experience with Dayforce is an asset
- Basic knowledge of HR practices and document handling
- Strong attention to detail and excellent organizational skills
- Proficiency in Microsoft Office (Word Excel Outlook) is required
- Ability to manage confidential information with professionalism
- Strong communication skills and a collaborative mindset
Apollo Health & Beauty Care Ltd. will ensure accommodations are available in consultation with candidates during all stages of the recruitment process. The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job. Duties outlined in this job description may not be all-inclusive and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance.
We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed.
Vacancy Status: This posting represents an existing vacancy and we are actively recruiting to fill this position.
We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed.
Vacancy Status: This posting represents an existing vacancy and we are actively recruiting to fill this position.
Compensation: $20.00 - $23.00 per hour
Required Experience:
Unclear Seniority
About Company
Apollo Health And Beauty Care As a leader in its industry, Apollo has been recognized as one of Canada’s 50 Best Managed Companies 12 years in a row, proudly employing over 600 people in the community. For 22 years, Apollo empowered hundreds of retailers of all sizes, thousands of sup ... View more
