Head of Facilities and Real Estate

Reporting to the Chief Financial Officer (CFO) the Head of Facilities and Real Estate ensures the smooth operation quality and ongoing improvement of Rodeo FXs spaces. This new role combines team leadership a hands-on presence landlord relations and the delivery of workplace improvement projects.

Responsible for the three Montréal sites this person ensures that spaces are welcoming functional safe and well maintained. They anticipate needs identify opportunities for improvement and coordinate work with their team and service providers. They pay particular attention to the appearance and use of spaces as well as the quality of service provided to teams.

Working with leadership they turn ideas and needs into concrete proposals then deliver projects that meet budget timeline and quality expectations. They also support studios outside Montréal with their specific projects and facilities needs and help oversee the groups real estate portfolio with support from the CFO.

Main Responsibilities

Facilities Management and Workplace Quality

• Ensure the smooth operation maintenance cleanliness organization presentation and safety of the three Montréal sites.
• Conduct regular walkthroughs identify issues and opportunities for improvement and follow through until issues are resolved and improvements are completed.
• Coordinate preventive maintenance and repairs with the team landlords and relevant service providers.
• Select and manage service providers set clear expectations and verify service quality.
• Coordinate the response to incidents and emergencies and support business continuity.
• Ensure compliance with applicable facilities requirements in collaboration with relevant functions and specialists.
• Take a hands-on role in facilities work and space setup when needed.

Workplace Design Projects and Space Planning

• Gather team requirements and propose solutions to improve the functionality use and quality of spaces.
• Translate leaderships ideas into options and implementation plans that outline costs milestones and timelines.
• Lead fit-out renovation and relocation projects from initial requirements through completion.
• Obtain compare and critically assess quotes; coordinate contractors designers architects and other partners.
• Monitor construction progress budgets timelines permits and the quality of deliverables.
• Work with Technology teams and relevant departments to plan work and minimize disruption.
• Keep floor plans seating assignments and occupancy data up to date including in OfficeSpace.

Leadership and Operational Planning

• Lead and develop the team responsible for facilities and operational support in Montréal.
• Organize work clarify responsibilities and establish priorities service standards and follow-up processes.
• Adjust resources to meet day-to-day needs and project requirements.
• Work with hospitality and food services leads to coordinate shared needs.
• Foster a collaborative responsive and solution-oriented approach.

Communication and Budget Management

• Proactively update leadership on the condition of facilities project status issues and decisions required.
• Provide structured weekly updates covering priorities actions costs and timelines.
• Communicate planned work relocations and space changes in advance including their impacts and schedules.
• Maintain reliable accessible information about spaces and projects including on the intranet.
• Prepare facilities and project budgets with the CFO and monitor spending against them.

Support for Other Studios and Real Estate Oversight

• Support leaders at other studios with facilities issues and workplace improvement projects.
• Help establish common standards for quality maintenance and space management.
• Maintain an overview of real estate needs lease expiry dates and related commitments.
• Prepare information and recommendations to support real estate decisions and assist with landlord discussions with support from the CFO.

Qualifications :

• Relevant experience in facilities management building operations or workplace management including team supervision.
• A demonstrated track record of delivering fit-out renovation or relocation projects including coordinating service providers and contractors.
• Ability to assess quotes monitor budgets and ensure the quality of work and services.
• Practical understanding of building maintenance and the ability to recognize situations that require a specialist.
• Independence sound judgement and the ability to manage priorities as needs evolve.
• A practical approach and a willingness to be hands-on.
• Strong observation skills attention to detail and an interest in workplace design and functionality.
• Ability to listen collaborate diplomatically and present issues with supporting facts options and solutions.
• Proficiency with project tracking budgeting and space planning tools.
• Ability to communicate effectively in French and English to work with teams service providers and studios across the group.

Assets

• Experience in a creative technology or multi-site environment.
• Experience in the hotel industry or another environment with high standards for facilities quality and service.
• Experience in real estate lease administration and landlord relations.
• Familiarity with OfficeSpace.

Additional Information :

• Full-time Permanent Contract;
• 5 paid sick/personal days;
• 2 additional statutory holidays in the winter holidays;
• Group Insurance access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution;
• Discounts on public transports several spas sports classes art center cafes furniture and several other local businesses.

Diversity Equity and Inclusion

At Rodeo FX diversity is a core value. Were committed to creating an inclusive equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity challenges our thinking and helps us deliver better work.

Use of Artificial Intelligence in Recruitment

Rodeo FX may use AI-based tools to support certain steps of the recruitment process such as interview transcription or preliminary application analysis. These tools may be operated by third-party providers and data may be processed outside Quebec. These tools never replace human decision-making: all final hiring decisions are made by our recruitment team and hiring managers. To learn more about how we protect your personal information and your rights please consult our Privacy Policy.

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Remote Work :

No

Employment Type :

Full-time