Float Litigation Legal Assistant

A respected Vancouver-based law firm is seeking an experienced Float Litigation Legal Assistant to provide vacation leave and workload coverage across a busy litigation practice. This role is ideal for a highly organized and adaptable legal professional who enjoys variety thrives in a fast-paced environment and can quickly integrate into different legal teams and workflows.

This position combines traditional legal administrative responsibilities with higher-level litigation support and billing functions making it an excellent opportunity for a seasoned Litigation LAA looking for a dynamic and rewarding role.

• Provide coverage for Legal Administrative Assistants across a busy litigation practice group.
• Manage lawyers calendars deadlines bring-forward systems and file organization.
• Prepare draft and revise legal correspondence and litigation documents.
• Coordinate trials mediations examinations for discovery applications hearings and other legal proceedings.
• Prepare pleadings affidavits application records books of authorities and trial materials.
• Handle court filings and maintain compliance with BC court procedures and deadlines.
• Organize and manage document production including redactions and privilege reviews.
• Coordinate medical examinations and retain expert and non-expert consultants when required.
• Assist with mediation and trial preparation including witness coordination and exhibit management.
• Communicate professionally with clients opposing counsel courts insurers and other stakeholders.

• Prepare and revise prebills and client accounts.
• Process billing e-billing submissions and account follow-up.
• Assist with accounts receivable activities and payment inquiries.
• Monitor billing platforms and address submission issues or rejections.
• Enter and maintain accurate time records ensuring compliance with client billing guidelines.

• Minimum 5 years of litigation legal administrative experience within a law firm environment.
• Strong knowledge of BC civil litigation procedures and court systems.
• Experience preparing court documents and supporting litigation files from commencement through trial.
• Exceptional organizational skills and attention to detail.
• Ability to effectively manage multiple priorities and work under changing deadlines.
• Strong written and verbal communication skills.
• Professional and client-focused approach with excellent judgment and discretion.
• Experience working independently and collaboratively within a team environment.
• Advanced proficiency with Microsoft Office (Outlook Word and Excel) and Adobe Acrobat.
• Experience with document management systems such as iManage or similar platforms.
• Familiarity with legal billing and e-billing processes is considered an asset.
• Ability to accurately distinguish billable and non-billable work and maintain detailed time entries.

• Variety of work across multiple litigation practices and legal teams.
• Opportunity to work closely with experienced lawyers on complex files.
• Exposure to both legal administrative and advanced litigation support responsibilities.
• Collaborative and professional work environment.
• A role well suited to someone who enjoys learning new systems adapting quickly and becoming a valued resource across a practice group.

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Required Experience:

Junior IC