Field Admin Coordinator

Trans Mountain Corporation operates Canadas only pipeline system transporting oil products to the West Coast. We deliver approximately 890000 barrels of petroleum products each day through a dual pipeline system of more than 1150 kilometres of pipeline in Alberta British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility Westridge Marine Terminal with three berths providing tidewater access to global markets.

As a federal Crown corporation Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport developed to Canadas high standards within one of the most stringent regulatory regimes in the world creating long-term economic benefits enhanced marine protection enhanced safety and emergency management capabilities and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountains core values Safety Integrity Respect and Excellence guide our every step. Each obstacle weve overcome or success weve experienced has been the result of a shared commitment to living these values every day. Together were focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety Integrity Respect and Excellence we invite you to explore this opportunity with us!

Location: Edmonton Operations Office

Department: Pipeline Operations Administration

Reports to: Director Edmonton Terminal & Control Centre

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative motivated and values driven individual to join our dynamic team as a Field Admin this position you will play a key role in providing operational contractor management financial and administrative support to help ensure safe compliant and efficient operations and maintenance activities. The successful candidate will demonstrate expertise in contractor coordination operational program tracking procurement and contract administration budget monitoring recordkeeping reporting and cross-functional communication.

Key Responsibilities

• Maintain operational reporting and tracking systems including incident reports maintenance commitments action-item logs and emergency response documentation and support Incident Command System preparedness training tabletop exercises and field exercises.
• Provide comprehensive administrative support to assigned leaders and operational teams by managing calendars and meetings; preparing agendas minutes correspondence reports presentations and records; coordinating travel events training and special projects; processing invoices expenses and purchase transactions; responding to stakeholder inquiries; tracking actions and deadlines; communicating system policy and procedure changes; and identifying opportunities to improve administrative efficiency consistency and service delivery.
• Provide specialized operational procedural and administrative support for supply chain and contractor management activities including monitoring contractor certifications onboarding requirements and documentation to ensure compliance with permit-to-work safety and organizational requirements.
• Coordinate contractor activities supporting ongoing operations and maintenance programs working with operational leaders managers shift supervisors and field personnel to facilitate scheduled and emergent work.
• Monitor and track operational and maintenance activities related to pipeline integrity rights-of-way reclamation regulatory commitments and general maintenance programs ensuring progress risks and outstanding actions are accurately reported and followed through.
• Support financial and budget administration by monitoring expenditure coding and reconciling credit card expenses verifying vendor costs and invoices maintaining budget coding and accruals preparing purchase requisitions and purchase orders and reporting current and forecasted commitments within required timeframes.
• Support operational planning and communication by participating in meetings providing updates on contractor activities work status budget utilization procurement and operational priorities and serving as a liaison among field technicians contractors leaders and corporate support functions.
• Administer low-risk maintenance contracts by coordinating statements of work supporting procurement processes monitoring contract performance and documentation and maintaining complete and accurate administrative records.

Qualifications and Professional Experience

• Post-secondary education in training in business systems (e.g. Microsoft Office- Word processing and accounting) or related discipline.
• Minimum of 3 years experience in an administrative support role preferably in an oil and gas or industrial environment.
• Knowledge of office administration.
• Experience with budgeting accruals forecasting purchase orders cost reporting and financial systems is an asset.
• Proficiency at an advanced level of Microsoft Outlook Word PowerPoint.
• Proficiency at an intermediate level of Microsoft Excel.
• Highly proficient with Microsoft One Note Teams and SharePoint.
• Emergency response safety and conflict resolution training are considered assets.
• A consistent track record of delivering highquality work managing competing priorities and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills including the ability to convey information clearly respectfully and professionally.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel as required.
• Must have a valid Class 5 drivers license.
• May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French please use our French careers site: Careers (French)

At Trans Mountain we believe in an inclusive accessible and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process please contact us at: or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination resourcefulness and resilience. Its about charting our own course finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and its just as true today. We welcome new members to our team that embrace the qualities in our story that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountains commitment to maximize benefits for communities priority will be given to qualified candidates from Indigenous local and regional communities along the Trans Mountain pipeline corridor.

In Alberta the pipeline system spans the traditional territories of Treaty 6 7 and 8 and the Métis Nation of Alberta (Zone 4).

In British Columbia the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc Dakelh (Carrier) Nlakapamux Syilx/Okanagan Interior and Coast Salish Stó:lo as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion Diversity Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion diversity equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organizations collective cultural understanding which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups including but not limited to women Indigenous Peoples members of racialized groups persons with disabilities and members of the 2SLGBTQI community.