Executive Assistant (Virtual)

25-30 hours per week Monday to Friday with a flexible daytime schedule.

Were looking for a highly organized proactive and dependable Executive Assistant to join our team. This is primarily a work-from-home position offering meaningful work flexible daytime hours and plenty of variety.

Why People Love This Role

• Primarily remote work-from-home position
  
• Flexible daytime schedule
  
• Meaningful work with a supportive team
  
• Independence autonomy and variety
  
• Family-friendly flexibility
  
• Opportunity to contribute to a growing organization
  

About the Role

In this varied role youll provide direct administrative support to company leadership while helping coordinate business development partnerships communications events and internal initiatives. The ideal candidate is someone who enjoys staying organized anticipating needs solving problems and making sure important details dont get missed. Youll work independently from home while collaborating closely with team members across the organization.

Key Responsibilities

• Providing proactive administrative support to company leadership
  
• Coordinating calendars meetings travel itineraries meeting materials and follow-up activities
  
• Preparing meeting agendas background information presentations correspondence and team meeting minutes
  
• Supporting business development activities including partnership agreements renewals surveys and follow-up
  
• Entering and maintaining accurate information in organizational systems
  
• Maintaining an organized proposal library and assisting with proposal materials
  
• Coordinating events conferences registrations bookings travel arrangements and related logistics
  
• Supporting social media content blogs newsletters e-blasts and website updates
  
• Coordinating company swag and employee recognition initiatives
  
• Supporting team member onboarding and arranging email phone software and other required access
  
• Maintaining accurate records tracking deadlines and ensuring important tasks are completed
  
• Identifying opportunities to improve administrative processes communication and efficiency
  

Who Thrives Here

This role may be a great fit for someone who:

• Is highly organized dependable and attentive to detail
  
• Takes initiative and anticipates what needs to happen next
  
• Enjoys balancing routine responsibilities with changing priorities
  
• Communicates professionally and builds positive relationships
  
• Is resourceful and approaches challenges with a lets figure it out mindset
  
• Works well independently without requiring constant direction
  
• Enjoys helping others and following projects through to completion
  

What Success Looks Like

You notice details others miss anticipate needs and follow through on commitments. You bring structure to competing priorities communicate clearly and are someone others can rely on when something needs to get done. Most importantly youre looking for an opportunity where your work matters your contributions are valued and your career can fit alongside the other important parts of your life.

How to Apply

A cover letter or introductory letter is required. Applications submitted without one will not be considered.

Along with your résumé please provide a brief letter explaining:

• Why you are interested in this opportunity.
  
• Why you believe you would be a strong fit for the role and Seasons Care; and
  
• That you currently reside in Essex County or Kent County Ontario.
  

The letter doesnt need to be lengthy or overly formal. We simply want to understand why the opportunity appeals to you and what you believe you would bring to the role.

If this sounds like you wed love to hear from you.

• You must currently reside in Essex County or Kent County Ontario.
  
• You must be available to attend occasional in-person team meetings events or other company activities in Southwestern Ontario.
  
• Experience in executive assistance administration office management operations communications coordination or a related role
  
• Strong organizational written communication proofreading and time-management skills
  
• Professional polished and comfortable communicating with clients partners suppliers and team members
  
• Proficiency with Microsoft Office including Outlook Word Excel and PowerPoint
  
• Comfort learning and working with digital systems website platforms and email marketing tools
  
• The initiative accountability and home-office environment required to succeed in a primarily remote position
  
• Education in Business Administration Office Administration Communications or a related field is appreciated but not required