Executive Assistant

Agency:

Omnicom Media

Job Function:

Business Support

Job Subfunction:

Executive and Administration Support

Job Description:

LOCATION: Toronto - Hybrid 3 days a week in the office Tuesday Thursday and more as needed. Monday & Friday will be remote.

Position Summary
The Executive Assistant provides efficient organized and professional administrative support to multiple Executives and agency reception. As the ideal candidate you are an effective communicator and are comfortable interacting with team members clients and vendors at all levels in the business. Youre a consummate team player able to build great relationships across the organization and create a welcoming atmosphere for guests. You possess strong problem-solving skills take ownership and pride in seeing your work through to completion and are always one step ahead of your executives needs.

Key Responsibilities

Executive Management
Executivecalendarmanagementensuringtheirdayrunssmoothly
ManageExecutivetravelbookingsandexpensemanagementthroughConcur
Supportexecutiveswithmeetingroomrequests;helpteamsnavigateany
bookingconflictsasneeded

Office Management
Managerepairscleaningservicesandbuildingupkeep
Orderingandmaintainingofficesupplies
Presenceatreceptiononassignedfloorgreetingguestsandfacilitatingoffice requirementsoftheday
Coordinateinternalagencyeventsthatcontributetoagencyculture
Responsibleforbuildingdecksanddrivingpresentationsforagencytownhalls.
Supportteammemberswithcourierrequestsprovidingdirectionandinformation.

Clients
.
Assistwithanycateringrequestsformeetingsasneeded

DesiredSkills&Experience
Previousexperienceinanadministrativerolesupportingseniorleadership
Provenexperienceworkinginaprofessionalmanner:abilitytohandlesensitiveinformationwithahighdegreeofconfidentiality
Interpersonalandorganizationalskillswithanabilitytomaintainconfidentiality
Abilitytoworkwithminimalsupervisionanddirectionwithinafast-paceddeadline-orientedenvironment
Abilitytointeractprofessionallyandpositivelywithalllevelsofemployeesandclients
Demonstratedaptitudetoprioritizetasksbasedoncomparativeimportanceandurgency
Attentiontodetailanddemonstratedabilitytoprovideahighlevelofaccuracy
Solidjudgmentanddecision-makingability
Proficiencyinexpensemanagementtravelcoordinationandofficeadministration
Attentiontodetailandateamplayer
IndepthknowledgeandproficiencyintheuseofMicrosoftOfficeincludingbutnotlimitedtoWordExcelPowerPointTeamsandSharePoint

Whatsinitforyou

Generouspaidtimeoffwithaminimumof37paiddaysoffincludingvacationand -daylongweekendshalf-daysummerFridaysandmeeting-freeFridayafternoonsyear-round.

Aflexiblehybridworkmodelthatworksforyou.

Afocusonpersonaldevelopmentwithformaltrainingopportunitiesincludingmentalhealthtrainingandinclusioneducationforeveryone.

Achancetobepartofandgrowwithinaglobalnetworkofagencies.

The opportunity to contribute to our company culture by joining one of our many community-based employee groups such as Black Employee Network Girls on Fire Hispanic or Latinx Alliance Neuro Network Pan-Asian Network and Rainbow Lounge.

CAD 60000.00 - CAD 67000.00

Omnicoms policy requires employees to work in the office for a minimum of three days a week unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time and many of our agencies as well as Omnicoms corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed and were focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join uswe look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: Experience:

IC