Executive Assistant to the President and Chief Executive Officer
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Job Summary
A unique opportunity at thecentreof executive leadership In this trusted highly visible role you will provide direct administrative and professional support to the President and Chief Executive Officer of AtkinsRéalis helping manage priorities calendarcommitmentsand travel. You will playan important rolein supporting effective interactions with the Executive Committee the Board ofDirectorsand key internal and external stakeholders.
The profile that willthrive We are looking for someone known for judgment discretionprecisionand the ability toanticipateneeds before they arise. You are comfortable in a fast-paced demanding and changing environment and you bring structure calmprofessionalismand strong prioritization skills.
A key role within a close executive office team You will work closely with the Coordinator and the Chief of Staff to the President and Chief Executive Officer. You will also interact regularly with members of the Executive Committee and their teams to ensure calendars and priorities are managed in a seamlessefficientand aligned manner.
As a member of the Corporate Functions team you will report to the President and Chief Executive Officers Chief of Staff. You willbe responsible for:
Coordinate meetings for the President and Chief Executive Officer including Executive Committee and Board of Directors meetings;
Gather organize and prepare materials required for meetings and presentations including PowerPoint documents;
Prepare update and format reports letters memoranda and other correspondence using corporate templates as required;
Maintain and follow up on confidential files with rigor and discretion;
Keep contact lists and related information up to date as required;
Prepare expense reports and certain financial reports;
Follow up on invoice payments and budget entries;
Coordinate travel arrangements for the President and Chief Executive Officer;
Manage registrations and participation in various panels events and conferences;
Perform other related administrative tasks to effectively support the Office of the President and Chief Executive Officer.
Strong commitment to confidentiality and ability to handle sensitive documents discussions and situations;
Self-motivated discreet detail-oriented proactive and highly organized;
Minimum of 15 years of experience in a corporate environment including significant experience supporting senior executives;
Excellent organizational skills strong priority management and a high degree of autonomy;
Collaborative mindset positive attitude and ability to build trusted relationships;
High adaptability and ease in managing multiple priorities at the same time;
Ability to work under pressure with minimal supervision while maintaining a high standard of quality;
Flexibility and availability to respond to last-minute priorities outside regular working hours as well as special projects;
Excellent proficiency in French and English as the role requires interaction with stakeholders across Canada and internationally;
Knowledge of government authorities and various ministries is an asset;
While AtkinsRéalis values flexibility and hybrid work presence in the office is required when the President and Chief Executive Officer is in the office.
Ready for the challenge
Send us your CV and join AtkinsRéalis inshapinga better future for our planet and its inhabitants.
*Since AtkinsRéalis is an international organization with offices around the world where thousands of employees arelocated and since its clientele is both international and national we must be able to provide services in French and in English. Therefore a good knowledge of both languages isbecause of the nature of the professional services you will provide.
Explore the rewards and benefits that help you thrive at every stage of your life and your career at AtkinsRéalis in Canada.
Enjoy competitive compensation employee recognition and a brilliant range of flexible benefits you can tailor to your health wellbeing financial and lifestyle needs.
Make the most of diverse opportunities for training and professional development to grow your skills andexpertise.
And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.
WereAtkinsRéalisa world-class engineering services and nuclear organization. We connect peopledataand technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designersengineersand project managers we can change the world.Werecommitted to leading our clients across our various end markets to engineerabetter future for our planet and its people.
Find out more.
At AtkinsRéalis we seek to hire individuals with diverse characteristics backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender ethnic or national origin sexual identity and orientation age religion or disability but enriches itself through these differences.
Required Experience:
IC
About Company
We are a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems.
