Executive Assistant to the Director General

Anything is possible at the NRC named in 2025 one of Canadas Top Employers for Young People Top Employer in the National Capital Region and Forbes Canadas Best Employers!

As Canadas largest research and innovation organization our world-renowned research pushes the boundaries of science and engineering to make the impossible possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canadas future and the world.

At the NRC youll also discover new possibilities. Our supportive workplace fosters a culture of creativity welcoming fresh perspectives and innovation at all levels. We value teamwork. Youll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly youll discover whats possible within you as you grow make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career discover your possible at the NRC.

We are looking for a qualified Executive Assistant to the Director General to support our Aerospace Research Centre (AERO). The Executive Assistant would be someone who shares our core values of Integrity Excellence Respect and Creativity.

Reporting within the Director General office the Executive Assistant plays a key role in contributing to the effectiveness of management through their versatility and by providing professional and efficient administrative support. The Executive Assistant establishes front-line contacts with internal and external clients responds to complex and confidential requests and ensures that their actions are aligned with the organizations strategic objectives.

The ideal candidate is a team player who excels at planning organizing and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting demanding and prominent position for an enthusiastic detail-oriented flexible and organized professional with a demonstrated ability to work with sensitive critical and confidential matters.

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

College diploma or University degree in office administration business administration communications public administration or another field relevant to administrative support.

A combination of high school education and work experience may be considered.

For information oncertificates and diplomas issued abroad please see Degree equivalency

• Significant experience* in providing administrative support to senior management or executives including managing priorities coordinating workflow and supporting the effective operation of a busy executive office;
• Significant experience* in drafting and preparing minutes as well as tracking and following up on action items;
• Significant experience* with MS Office suite products such as Word Excel PowerPoint Outlook and Teamsand;
• Experience using SharePoint would be an asset.

*Significant experience is defined as two (2) to six (6) years of experience.

Secret clearance

A thorough security clearance process will be applied.

For a Secret Clearance verification of background information over a period of 10 years is required. Individuals must have lived in Canada for a sufficient period of time to enable the security screening process.

BilingualImperativeCBC/CBC

Information on language requirements and self-assessment tests

Candidates will be assessed on the basis of the following criteria:

• Advanced knowledge of office administration procedures and practices such as preparing and maintaining files; arranging meetings; making travel arrangements; and data entry;
• Ability to demonstrate discretion tact and sound judgment especially when reviewing sensitive or confidential information and determining the appropriate course of action;
• Ability to perform tasks with accuracy and attention to detail;
• Ability to follow directions provide information explain processes and respond to queries;
• Ability to compose proofread and edit documents in both official languages;
• Ability to manage a number of files in parallel set priorities and meet established deadlines;
• Proficient in the use of Microsoft Office suite such as Outlook Word Excel and PowerPoint and;
• General knowledge of the objectives procedures and structure of the NRC is an asset.

For this position the NRC will evaluate candidates using the following competency profile: Management Services

View all competency profiles

From $68047to $80289per annum.

In addition the incumbent will receive the Bilingualism Bonus of$800per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan comprehensive health and dental coverage disability and life insurance office closure at the end of December and additional supports to enhance your well-being throughout your career and beyond.

• In 2025 the NRC was chosen as one of Canadas Top Employers for Young People a National Capital RegionTop Employerand Forbes Canadas Best Employer.
• Relocation assistance will be determined in accordance with the NRCs directives.
• A pre-qualified listmay be established for similar positions for a one year period.
• Preference will be given to Canadian citizens and permanent residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply however only those selected for further consideration will be contacted.