Executive Assistant to the CEO

Were Hiring!Executive Assistant to the CEOToronto TYPE: Full TimePAY RANGE: $71920 - $89990REASON FOR HIRING: ReplacementWORK MODEL: HybridLANGUAGE: English French is an assetLOCATION: Toronto ONWHO WE ARESOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200000 songwriters composers and music publishers. Through licensing global royalty collection and advocacy we help creators to keep making the music that entertains moves and inspires us OUR COMMITMENT TO DIVERSITY EQUITY INCLUSION AND ANTI-RACISMSOCAN thrives with a variety of viewpoints identities and backgrounds and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles regardless of gender identity gender expression ethnicity race age culture sexual orientation religious belief or physical ability. Learn more about SOCANs commitment to Inclusion & WORK WITH USMake a difference by supporting and collaborating with a vibrant and creative communityEnjoy many options for workplace flexibility and work-life balanceGet involved in the rapidly changing creative spaceAdvocate for and empower the creative communityTogether well help music creators earn more income and make a livingWHAT WE OFFER35-hour workweek schedule (possible flexible work options i.e. 4-day work week (position based)Access to SOCAN fitness facilityInclusive and collaborative working environment35-hour workweek schedule(possible flexible work options i.e. 4-day work week (position based)Twelve paid sick days annually (including five personal days)Access to SOCAN fitness facilityAnnual Performance Incentive bonus (dependent on a personal and company performance)Defined contribution Pension PlanComprehensive health and dental benefitsprogramInclusive and collaborative working environmentABOUT THE ROLETThe Executive Assistant to the CEO provides support to SOCANs Chief Executive Officer (CEO) as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them to focus on strategic leadership industry relationships and organizational outcomes. The Executive Assistant anticipates needs manages complexity and acts as a high-trust extension of the CEO ensuring priorities are clear and commitments are YOULL DO / KEY RESPONSIBILITIESExecutive Enablement & Proactive SupportProactively manage the CEOs calendar prioritize incoming emails calls and correspondence to optimize timeAnticipate deliverables decisions and risksTrack action items and follow up on commitmentsPrepare executive and other CEO meeting agendas briefing notes and background materials and coordinate meeting and stakeholder logisticsProvide similar support to the CFO and COOStrategic Relationship & Communication SupportServe as first point of contact and trusted gatekeeperCoordinate with internal and external stakeholdersSupport annual operations assistance funding cycle for external organizations and associationsRepresent executive officers and SOCAN with professionalism and discretionAssist with communications and special events and projects led by CEO as neededOperational Governance & Administrative ExcellenceManage complex travel and logisticsPrepare and submit expense reportsMaintain organized records and correspondenceMaintain CISAC governanceOversee the planning coordination and logistical execution of Annual General MeetingCoordinate and oversee logistical execution of executive meetingsSupport office operations and coordinate with the Manager Workspace andExecutive Support and other Executive Assistants to ensure seamless coverage and backup support for other senior executives as requiredWHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE5 years supporting a CEO or senior executiveBachelors degree or certification in Business Administration or related field preferredAbility to manage competing priorities and work under pressureProactive resourceful anticipatory working styleExceptional organization calendar management and follow-up skillsStrong written and verbal communication judgment decision makingAdvanced proficiency in MS Office (Outlook Word Excel PowerPoint Teams)Innovative and technology curiousBilingual an assetATTRIBUTESTrusted partner mindsetService-oriented and proactive High discretion and professionalism Strong emotional intelligenceACCESSIBILITY & ACCOMMODATIONSOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at and we will make the necessary accommodations. Applications submitted to this email address will not be EMPLOYMENT OPPORTUNITYSOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race colour religion sex ancestry national origin ethnic origin age disability citizenship veteran status sexual orientation record of offences marital status family status or any other characteristic protected by federal provincial or local law regulation or you dont see yourself fully reflected in every job requirement listed on the posting above we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable inclusive and diverse company and we strongly encourage applicants of all genders ages ethnicities cultures abilities sexual orientations and life experiences to applyHOW TO APPLYIf youre interested in joining us wed love to hear from you: you for your interest in our company; we will be in touch with those candidates we wish to learn more about SOCAN go . You can also follow us on LinkedIn Twitter Instagram and Facebook (@SOCANmusic/@SOCANmusique)