Executive Assistant COR 26043

• Prepare and support high-level meetings while serving as the official recording secretary responsible for accurately documenting decisions action items and correspondence that have significant impact on Nova Scotians.
• Oversee the COOs and Executive Directors office operations including budgeting workload planning administration and event coordination - while managing daily logistics and liaising with senior leaders government partners and the public to ensure smooth organized operations.
• Manage the senior leaders schedules calendars and appointments while handling and prioritizing all incoming correspondence with strict confidentiality ensuring urgent matters are addressed and all necessary materials are prepared for timely action.
• Draft and proof correspondence reports and briefing material ensuring accuracy and timely preparation on critical issues.
• Provide technical support for virtual meetings and ensure technology is optimized for efficient operations. Arrange and record minutes of senior leadership team meetings.
• Coordinate and prepare presentations and manage meeting logistics ensuring leaders have all the relevant materials in advance.
• Manage travel and accommodation for the Executive Team including itineraries reservations financial arrangements and expense reporting.
• Maintains effective financial controls in the Executive Office by managing the processing of invoices and monitoring transactions in accordance with agency policies.
• Act as a back up to the Executive Assistant to the Minister as required.
• Other assigned duties.

Must Have

• Diploma or degree in Business Administration Office Administration or a related field.
• Minimum 3 years experience as an Executive Assistant or in a similar senior administrative position.
• Exceptional attention to detail with strong organizational and multitasking skills.
• Strong verbal and written communication with the interpersonal ability to foster collaboration and support change across various departments.
• High proficiency with IT tools including Microsoft Office Suite and virtual communication platforms.
• Demonstrated ability to work independently adapt to shifting priorities and exercise sound judgement in a fast-paced environment.
• Strategic problem-solving capability with the discretion and judgment required to manage sensitive and confidential matters.

Nice to Have

• Experience in the public sector is considered an asset.

The Fine Print

An equivalent combination of training education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

At the Nova Scotia Provincial Housing Agency (NSPHA) we take pride in managing maintaining and operating government-owned public housing across the province. From single-family homes to high-rise apartments our goal is simple: to provide safe affordable housing that helps individuals and families build better lives in communities where they can thrive.

When you join our team youll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions supports your well-being and gives you the opportunity to be a part of something meaningful. Together we are shaping the future of public housing in Nova Scotia. If youre ready to make a difference wed love to hear from you. Apply today!

• Salary: $49704.68 - $64616.05 annually (MC 7)
• Schedule: 35-hour work week

Full-time permanent employees also receive:

• Comprehensive benefits including health dental life insurance and pension
• Paid vacation holidays sick time and additional leaves
• Professional development and career growth opportunities
• Employee and Family Assistance Program

Apply Today

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process please let us know. If youre part of an equity group we encourage you to self-identify when applying.

Please submit your application through . We thank all applicants for their interest but only those selected for an interview will be contacted.