Executive Assistant

Beem Credit Union: Banking for every journey

Beem is redefining what it means to be a credit union. With 80 years of cooperative history and a bold vision for the future weve united to create a financial partner that offers both digital ease and people-first service.

Our mission is clear:financial wellness for all.We help British Columbians achieve their goals through personalized advice innovative technology and genuine human connection.

As one of BCs largest credit unions we serve over200000 membersacross66 brancheswith$18 billion in assets under administration.

If youre passionate about making a difference and want to join a team that values collaboration innovation and purpose join us on the journey.

Learn more:

What this role is all about:

The Executive Assistant(EA) provides support to Executives and SeniorLeadership by streamliningoperations and enhancing Executive preparedness through administrative and coordination of as a key partner to the Executive the EA plays a crucial role in facilitating communication across Beem and with various key stakeholders maintaining positive relationships and driving collaboration.

This role is open to a hybrid work arrangement in the Lower Mainland or Kelowna region of British Columbia.

What youll do:

Executive & Senior Leadership Support

• Manage the calendars ensuring appointments are scheduled and communicated effectively.
• Support meeting preparationby providing necessary details and materials in advance.
• Support Senior Leadership team with project initiatives and meeting coordination.
• Partner with Executives on various community projectsactivitiesand initiatives.
• AssistotherExecutiveSupport team members with meeting preparation andsupportas needed.
• Provide backup for meeting setup minute taking and follow-up during absences of other executive assistants.
• Build andmaintainpositive working relationships with all departments and branches.
• Arrange travel and accommodation asrequired.

Administration Support

• Provide confidential support for administrative tasks such asmaintainingfiles preparing expense claims and photocopying.
• Draft and prepare letters emails and responses to inquiries.
• Prepare reports for various stakeholders as directed by ExecutivesandSenior Leadership.
• Conduct research and compile information for reports and presentations.
• Respond to routine correspondence and verbal inquiries on behalf of the Executives.
• Prepare confidential correspondence from notes or verbal instructions.
• Maintain office supplies and handle equipment issues as needed.
• Occasionallyassistwith personal tasks such as making restaurant reservations or lunch arrangements.

Coordination& Execution

• Organize and manage details of meetings and appointments including invitations room bookings catering and agenda preparation.
• Liaise with relevant staff to address business arising from meetings andassistindeterminingtheappropriate courseof action.
• Assistin coordinating with various departments and ensuringtimelyexecution of decisions.

Collaboration

• Collaborate with cross-functional teams to ensure consistency and alignment with businessobjectives.
• Maintain strong relationships with external partners agencies and vendors.

Whatyoullbring:

• Certificate in office administration or equivalent.
• 5 years in administrative roles supporting senior leadership teams.
• Expert knowledge of the Microsoft Office Suite (Outlook Word Excel and PowerPoint).
• Strong verbal and written communication skills.
• Highly professional and adaptable with proven judgment integrity and discretion.
• Demonstrated initiative and organizational skills.
• Proven ability to resolve scheduling conflicts and logistical issues efficiently.
• Experienceoperatingin a highly confidential environment.
• Experience in managing projects and coordinating with multiple stakeholders.
• Experience in taking minutes for management and/or board meetings.
• Ability toanticipateand proactively act upon the administrative needs of the Executives.
• Experience managing multiple priorities and meeting deadlines in a busy environment.

Total Rewards:

Required Experience:

IC