Executive Assistant Administrative Assistant Legal

Location: Vancouver BC
Job Type: Full-Time Permanent
Work Arrangement: Hybrid
Salary: $50000$70000 depending on experience and qualifications

Our client a well-established and highly regarded Vancouver law firm is seeking an Executive Assistant / Administrative Assistant to join its team. This is an integral support role working closely with lawyers on practice management project coordination client service billing and general administrative matters.

This opportunity is ideal for a highly organized proactive professional who enjoys managing competing priorities takes ownership of their work and thrives in a fast-paced professional environment.

The successful candidate will provide administrative and practice management support to a team of lawyers with responsibilities including:

• Opening and closing files including collecting required client information and documentation
• Managing calendars meetings contact lists and bring-forwards
• Preparing expense reports and trust-related paperwork
• Coordinating mail forwarding and other file administration
• Answering and directing phone calls and email inquiries
• Communicating directly with clients as required

• Maintaining status information for ongoing projects and updating internal systems
• Creating and maintaining project contact lists
• Tracking project workflows next steps responsibilities and deadlines
• Organizing incoming correspondence and documents and directing them appropriately
• Taking meeting minutes
• Editing and formatting correspondence agreements reports forms and spreadsheets
• Coordinating document execution and collation
• Preparing internal documentation for trust transactions

• Preparing WIP reports pre-bills and invoices
• Reviewing bills for accuracy and completeness and making required edits
• Sending invoices to clients and maintaining billing correspondence on file
• Following up with clients regarding outstanding accounts receivable
• Preparing trust documentation for invoice payments

• Providing vacation and overflow coverage for other administrative team members
• Assisting with occasional reception coverage as required
• Supporting the broader team with additional administrative needs

The ideal candidate will bring:

• 2 years of experience in an Executive Assistant or Administrative Assistant role; experience within a law firm or professional services environment is preferred
• Strong proficiency with Microsoft Office and excellent technical and document-formatting skills
• Experience with legal applications and systems
• Exceptional attention to detail and a commitment to high-quality work
• Excellent organizational and time-management skills with the ability to prioritize a busy workload
• Strong written and verbal communication skills
• Excellent judgment and discretion when handling confidential and sensitive information
• A collaborative team-oriented approach and willingness to step in and assist others
• Strong problem-solving and prioritization abilities
• A professional positive and pleasant demeanor
• The ability to take direction while also working independently
• The ability to remain calm and effective in a fast-paced high-volume environment
• A genuine commitment to delivering excellent client service

• Competitive salary of $50000$70000 based on experience and qualifications
• Performance-based bonus opportunities
• Employee referral bonus program
• Extended health dental vision and paramedical coverage
• Life critical illness AD&D and long-term disability insurance
• Employer-paid health benefits with the exception of LTD
• Health Spending Account
• Fitness wellness and transit reimbursement
• RRSP and TFSA programs with employer matching
• Professional development and opportunities for career growth
• Hybrid work environment with reasonable flexibility
• A collaborative and collegial workplace culture
• Strong emphasis on work-life balance

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education skills and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to

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Required Experience:

IC