Executive Assistant (12-month Contract)

Position Title: Executive Assistant (12-month Contract)

Employment Type: Full-Time Contract Non-Union

Annual Salary Range: $58000.00 - $63000.00

Division: Product & Technology and Growth

Location: 2180 Yonge Street Toronto ON

TVO Media Education Group (TVO) is devoted to inspiring learning that changes lives and enriches communities. We are an internationally recognized digital learning organization that strives to engage inform and educate Ontarians of all ages.

Who we are

We are an agency of the Ontario Ministry of Education and a registered charity that contributes to learning civic engagement and public service media across Ontario. We provide free trusted and accessible educational content that can support Ontarians of all ages regardless of background location or circumstance. To fulfill our mandate TVO delivers curriculum-connected resources through TVO Learn and TVOkids offers Ontarios largest online high school through TVO ILC and produces journalism documentaries current affairs programming and podcasts with TVO Today that help Ontarians understand the issues shaping their communities.

What were looking for

This role provides executive-level support to both the VP of Growth and the CTO acting as a central liaison between their offices executive leadership internal teams and external this fast-paced and varied environment the Executive Assistant must be highly organized able to assess priorities use digital tools effectively and work with independence. Key responsibilities include coordinating communications information flow schedules planning activities reports presentations and other support needed as required.

How you will make an impact

• Executive coordination and communication
  • Keep the CTO/VP informed of emerging issues activities and updates that reflect strategic initiatives and divisional priorities.
  • Monitor requests from internal and external partners and follow up as appropriate.
  • Prepare the CTO/VP for internal and external meetings by managing calendars information flow files priorities reports presentations and related materials.
  • Anticipate the CTO/VPs needs and respond proactively to upcoming events deadlines and internal requests.
• Operational and administrative support
  • Prepare requisitions and purchase orders.
  • Engage with suppliers and third-party vendors to support quotations deliveries services and agreement-related follow-up.
  • Prepare travel requests and itineraries for the CTO/VP.
  • Handle expense reporting for the CTO/VP.
  • Monitor and record vacation requests for the CTO/VPs as well as their direct reports.
  • Approve and submit the bi-weekly time sheet for the CTO/VPs direct reports.
• Project and divisional support
  • Serve as a point of coordination and progress oversight for externally resourced projects and key divisional initiatives.
  • Maintain detailed documentation for assigned projects including meeting minutes schedules status updates and related records.
  • Help identify risks and contribute to the development and implementation of advancement strategies.
  • Participate in divisional planning and delivery meetings raising operational issues as needed.
• Process improvement and discretion
  • Create and modify processes that support efficient communication workflow and collaboration.
  • Exercise a high level of ethics confidentiality and discretion when handling sensitive information.

What you will bring to TVO

• Several years of progressively responsible experience providing executive-level support to senior leaders or C-suite executives.
• Advanced proficiency with Microsoft Office Outlook internet-based tools and related digital platforms.
• Working knowledge of resource planning financial planning and business planning processes.
• Experience working with online project management tools including platforms such as Jira Sparkrock365 Miro adobe sign etc.
• Experience supporting external relations supplier coordination and vendor management.
• Sound understanding of financial data and annual business planning activities.
• Excellent interpersonal skills with the ability to work effectively with colleagues and stakeholders at all levels while exercising sound judgment tact discretion and diplomacy.
• Strong verbal and written communication skills with a high degree of accuracy in drafting editing and proofreading materials.
• Proven ability to anticipate needs take initiative and work independently in a fast-paced environment.
• Ability to build and maintain effective internal and external relationships and contribute positively in a team environment.
• Strong planning organizational and time-management skills with the ability to adapt to changing priorities and manage competing deadline-driven work.
• Strong attention to detail analytical thinking and problem-solving skills.

What we offer

Working at TVO youll have the opportunity to do meaningful work that impacts millions of Ontarians. Youll belong to a diverse tight-knit community of talented colleagues who share a passion for education. With learning at the centre of everything we do we invest in developing our people and promoting a culture of continuous learning. You might even get to meet Polkaroo!

We hope youll consider joining us.

Applications will be accepted until 4:00pm on September 15 2026.

Not sure you have everything were asking for but know you can make a big impact We encourage you to apply for consideration.

Please Note:

We are hiring for an existing vacancy on our team and expect to move forward with screening and interviewing candidates shortly after the posting closes.

The posted salary range reflects the target hiring range for the position. Final compensation will be determined based on a number of factors including qualifications relevant experience and internal equity.

TVO does not use artificial intelligence (AI) or automated decisionâmaking tools to screen assess or select candidates. All applications are reviewed by the hiring team.

Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process (e.g. including alternate formats of materials accessible meeting rooms). If you are seeking accommodations during the application or interview process please advise us as soon as possible so that appropriate arrangements can be made by sending your request to .

Required Experience:

IC