Donation Processing Administrator, University Relations

Primary Purpose: To effectively process and receipt charitable gifts and donations received by the University of Saskatchewan.

Nature of Work: As a member of the Donations and Trusts team the Donation Processing Administrator works in a team and service-oriented environment following established procedures and guidelines to process and receipt charitable gifts and donations. The Donation Processing Administrator responds to inquiries and requests with professionalism tact sensitivity confidentiality accuracy and attention to detail and refers inquiries as appropriate. This position works collaboratively with other members of the University Relations team to ensure donors to the University receive accurate timely and appropriate acknowledgement of their contributions.

The Donation Processing Administrator operates effectively in a fast-paced environment with multiple and competing priorities. The position is responsible for a high volume of transactional and administrative work requiring exceptional accuracy consistency attention to detail and sound judgment. The role involves interpreting and assessing information applying established policies procedures and guidelines and ensuring compliance with applicable legislative and regulatory requirements. Work is varied and may involve complex situations where errors can have significant financial operational and reputational impacts.

The position requires strong organizational and analytical skills proficiency with information systems and databases and a thorough understanding of University Relations operations. A working knowledge of accounting principles institutional policies and procedures and charitable giving and receipting requirements is essential. The incumbent must exercise discretion and professionalism when handling sensitive and confidential information.

Typical Duties or Accountabilities:

• Efficiently and effectively process charitable gifts and donations received by the University of Saskatchewan ensuring compliance with university policies gift acceptance procedures donation assessment guidelines and applicable Canada Revenue Agency (CRA) requirements for charitable receipting.
• Review and interpret donor correspondence pledge documentation gift agreements and other supporting information to determine the appropriate designation coding processing and receipting requirements for charitable gifts and donations.
• Accurately enter and administer gift transactions in the EngageCRM (Blackbaud CRM) database including gifts received by mail in person online telephone payroll deduction recurring payment arrangements gifts-in-kind and electronic fund transfers. Work closely with the Universitys Treasury office to ensure electronically transferred funds are appropriately identified designated and recorded.
• Review gift batches to ensure donations have been entered accurately and completely and in accordance with established procedures and receipting requirements.
• Reconcile gift and donation activity between EngageCRM (Blackbaud CRM) and the Universitys UniFi system investigating and resolving discrepancies as required. Prepare and provide supporting documentation and information to the Universitys Treasury office to facilitate bank reconciliation processes related to charitable gifts and donations.
• Reconcile receipting activity to processed gift batches and investigate inconsistencies to ensure gifts are properly processed and receipted.
• Perform administrative processes related to charitable gifts including the production distribution maintenance and correction of charitable tax receipts in accordance with CRA requirements.
• Assist with the generation distribution and tracking of monthly donor pledge reminders in accordance with established procedures and timelines.
• Create and maintain constituent and fund records in EngageCRM (Blackbaud CRM) as appropriate.
• Respond to donor campus and external inquiries by telephone and email regarding charitable gifts donation processing payment methods and charitable tax receipts.
• Work collaboratively to support the administrative needs of University Relations and other project work and duties as assigned.

Education: Grade 12 and completion of a certificate or diploma in business administration accounting financial administration or another related field. An equivalent combination of training and experience may be considered. The employee must be bondable. A criminal record check is a requirement of employment.

Experience: Minimum of five years of related experience in an administrative role with demonstrated experience using databases spreadsheets word processing programs and other business applications along with proven experience processing high volumes of transactions while maintaining exceptional accuracy attention to detail and data integrity.

Experience working in a fast-paced complex environment with competing deadlines and frequent interruptions particularly within a university or post-secondary setting as well as knowledge of university fundraising policies and practices would be considered a strong asset.

Skills: Highly proactive with a strong orientation toward customer service and donor support; accuracy and attention to detail in transaction processing record maintenance and data management; ability to interpret and apply policies procedures and guidelines and documentation while exercise sound judgment; ability to manage high volumes of work while maintaining accuracy and meeting deadlines in a fast paced environment; strong analytical problem-solving and organizational skills; excellent verbal written and interpersonal communication skills with the ability to build positive relationships with a variety of stakeholders; demonstrated professionalism discretion and ability to handle confidential and sensitive information; ability to work independently with minimal supervision as well as collaboratively as a member of a team; proficiency with customer relationship management (CRM) systems financial systems and data management practices; proficient with Microsoft Office Suite particularly Word Excel and email; knowledge of charitable gift administration charitable receipting and related policies and procedures would be considered an asset.

Inquiries regarding this position can be directed to Shandi Thompson Manager Donations and Trusts at .

Department: University Relations
Status: Permanent
Employment Group: CUPE 1975 - Restricted
Shift: Mon-Fri 8:00-4:30 pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range based on 1.0 FTE is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 9/30/2026
Closing Date: 10/7/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where Yes is indicated below. Further information is available at:

Criminal Record Check: Yes
Drivers License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

The University of Saskatchewan aspires to be what the world needs and embraces equity diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive contribute and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province nationally and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin taapwaywin tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process please contact us for assistance.

Required Experience:

Unclear Seniority