Dispatch Administrator

Founded in 1989 AFD Petroleum is a leading independent supplier of fuel lubricants and storage solutions across Alberta B.C. Yukon and Alaska. With over three decades of experience were committed to delivering reliable service innovative solutions and lasting value centered on our people our customers and our communities.

Job Summary: Our Dispatch Administrator makes sure every fuel delivery is properly documented audited and ready to bill. Youll review and process trip paperwork from our drivers run trip-over-trip audits complete lifting reports and flag discrepancies before they hold up the billing cycle. With a clear picture of our drivers real-time trips schedules and customer locations youll close trips accurately and efficiently and step in to support dispatch with scheduling and trip building when volumes peak. Reporting to our Logistics Supervisor youll work closely with our Transportation Manager Fleet Coordinators drivers and billing team.

Your Schedule

Full-time permanent Monday to Friday 8:00 a.m. to 5:00 p.m. at our Edmonton office with occasional time in the yard. Some overtime and after-hours work may be required.

Why AFD:

• Great health and insurance benefits medical dental vision life insurance disability AD&D because we believe in taking care of yourself.
• Discount on fuel.
• Career development.
• Paid orientation & training.
• Personal/Sick Paid Days.

What you will do day-to-day:

• Review and process driver trip paperwork accurately and on time to support the billing cycle.
• Check driver paperwork for quality and completeness and flag discrepancies for review.
• Conduct trip-over-trip audits to confirm accuracy and compliance across all deliveries.
• Complete lifting reports and make sure all data is captured correctly.
• Work with the billing team to verify documentation and resolve discrepancies.
• Perform high-volume data entry with a strong focus on accuracy.
• Support dispatch with overflow scheduling of fuel deliveries and purchases building trips and confirming credit releases are completed before delivery.
• Support the fuel reconciliation spreadsheet and dyed fuel inventory.

What you need to succeed:

• 2 years experience in a dispatch-related role.
• High School Diploma; an equivalent combination of education and experience will be considered.
• Advanced knowledge of MS Word Excel PowerPoint and email.
• Professional written and verbal communication skills.
• Strong attention to detail and comfort managing high volumes of information in a fast-paced environment.

Extra skills and Knowledge:

• Experience in the fuel transportation or oil and gas industry.

As part of the interview process all candidates will undergo a successful completion of pre-employment requirements including a criminal record check and employment reference verification and an offer will be contingent upon the successful pre-employment checks.

AFD Petroleum is an equal opportunity employer. We serve communities across Western and Northern Canada and we believe our team is stronger when it reflects them. We encourage applications from Indigenous peoples women persons with disabilities racialized people 2SLGBTQI people and people of all backgrounds. All qualified candidates will be considered without regard to any characteristic protected by applicable human rights law. Accommodations are available at every stage of the hiring process. Please contact

People are our greatest asset and we promote a safe and friendly workplace built on open communication teamwork and personal growth.

Thank you for your interest in AFD Petroleum. We review every application and will contact candidates selected for an interview.

No agencies please.