Design Centre Coordinator

Tamarack Homes

Job Title: Design Centre Coordinator

Company: Tamarack Developments

Reports to: Design Centre Manager

Salary Range: $55000 - $63000

Location: 2515 St. Laurent Blvd Ottawa ON K1H 1B1

Vacancy Status: This is an active job opening. Tamarack Homes is actively hiring for this position.

About Us

Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Over the past decades we have built thousands of homes in communities across the Ottawa and Kingston regions. We take pride in quality workmanship and creating homes that are more than just houses. Today Tamarack Homes continues to be one of the most sought-after home builders in eastern Ontario.

As part of the Taggart Group Tamarack Homes is a proud family-owned business benefiting from long-standing stability and continued growth offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart you will be part of something bigger and what you do today will make an impact for years to come. We believe in your success.

Building integrity quality and community together.

About this Role
The Design Centre Coordinator is responsible for organizing and managing various administrative requirements for the Design this role the Design Centre Coordinator is responsible for maintaining front desk reception needs maintaining on-going general office administration and assisting the Design Consultants in the preparation for appointments. This position plays a key role in ensuring that our clients and guests are greeted and feel welcomed at our office. All responsibilities must be performed in a manner consistent with the Taggart Group of Companies vision mission and must comply with all company policies and procedures.

Key Responsibilities:

• Greet arriving clients notify the appropriate Design Consultant and facilitate introductions when required.
• Respond to telephone calls and email inquiries in a timely manner providing information to current and prospective clients and directing communications to the appropriate team members.
• Coordinate and maintain appointment schedules for Design Consultants ensuring efficient calendar management.
• Prepare for and conduct initial client appointments including Design Centre tours and reviews of standard features upgrade options and the selection process.
• Assist Design Consultants with the preparation and organization of documentation for client appointments and design selections.
• Support clients throughout the selection process by answering questions and assisting with the completion of selection and upgrade information.
• Maintain the appearance and organization of the Design Centre ensuring meeting spaces displays and common areas are clean orderly and fully stocked.
• Manage office supply inventory coordinate ordering as needed and distribute incoming mail and deliveries.
• Prepare and format documents reports presentations and internal and external correspondence as required.
• Contact clients regarding reselections changes or outstanding information ensuring all documentation is accurate complete and up to date.
• Provide administrative and operational support to the Design Centre team and perform additional duties as assigned.

Education and Experience Requirements:

• High-school diploma is preferred. A diploma in interior or architectural design would be considered an asset.
• One to two years of experience in customer service reception or administration is preferred.
• Ability to coordinate several simultaneous tasks while maintaining a positive attitude and flexible work style.
• Ability to follow instructions and a strong attention to detail.
• Good organization and time management skills with the ability to complete tasks as per the prescribed schedule/timelines.
• Self-motivated with the ability to work well independently and a willingness to learn.
• Strong time management prioritization and multi-tasking skills.
• Demonstrated ability to communicate verbally and in writing in English.
• Passion for interior design residential construction or home décor is preferred.
• Proficiency in Microsoft Office (Excel Adobe) and comfortable learning new software
• Ability to maintain confidentiality and handle sensitive information professionally

Physical/Sensory Effort/Work Environment

• Providing service to several people or departments working under many simultaneous deadlines.
• Sitting or standing for long periods of time at workstation.
• Manual dexterity required to use desktop computer and peripherals.
• Repetitive work.
• Overtime may be required.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship race place of origin ethnic origin colour ancestry disability age creed sex/pregnancy family status marital status sexual orientation gender identity or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act were committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance please send an email towith your request.

Salary Range

The salary range shown reflects expected total annual compensation including base pay bonuses and/or commissions.

Thank You for Considering Tamarack Homes

Thank you for your interest in joining Tamarack Homes. We appreciate every application but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Tamarack Homes and are not eligible for compensation. AI may be used to screen and assess candidates.

Required Experience:

Manager