Customer Care & Operations Coordinator

Range:

Job Description:

Customer Care & Operations Coordinator

We are ready to take this game to the next level and need someone passionate to provide coordination and executive administrative support to both the VP Customer Care andthe VPOperations enabling the efficient day-to-day operation of the Customer Care & Operations function. The position adds value by ensuringpriorities;reporting meetings communications and administrative processes are managed accurately and proactively to support service excellence operational effectiveness andtimelyexecution of businessobjectives.

YOUR ROLE IN THE GAME

Reporting to the VP Customer Care and VP Operations you will be empowered to:

• Provide day-to-day coordination and executive administrative support to both the VP CustomerCarethe VP Operationsand their teamswhile reporting to the VP Customer Care to help ensure efficient department operations.

• Coordinatetravel andexpense management activities includingtravel arrangements and authorizationsexpense reportsand invoice management.

• Assistin the preparation and consolidation of reports dashboards and presentation materials for internal and external stakeholders as directed.

• Plan organize and coordinatelogisticsfor team meetings training sessions town halls conferences and other departmental events.

• Schedule and coordinate meetings and events with internal and external stakeholders; prepare agendas; record and distribute minutes Q&A documents and action items; and monitor follow-up to support timely completion ensuring smooth execution effective communication and a high standard of organization.

• Track department-specific initiatives and activities to support alignment with operational priorities service goals and timelines.

• Prepare process andmaintaincorrespondence and business documentsand related administrative records to supporttimelyresolution of requests.

• Manage departmental financial and administrative processes from requisitioning to receivership including requisitions purchase orders statements of work (SOWs) and invoices.

• Support committees and working groups by managing agendas materials documentation action tracking and follow-up across initiatives to support structured oversight and execution.

• Support and execute special projects and departmental initiatives asrequired coordinating inputs tracking progress and ensuring deliverables are completed on time and aligned to business objectives

WHAT YOU BRING TO THE GAME

Education & Experience:

• Post-secondary education in Business Administration or a related field or equivalent experience.

• Strong knowledge of administrative coordination including calendar management meeting coordination correspondence and document preparation.

• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook).

• Experience using project management tools to manage timelines and support team deliverables.

• Familiarity with Microsoft Dynamics 365 Finance and Operations is an asset.

• Understanding of customer service and operational support environments with proven adaptability in fast-paced settings.

• Awareness of risk and compliance considerations particularly in regulated environments.

• Minimum 1 year of experience in an administrative executive support or coordinator role.

• Experience supporting senior leaders and managing multiple priorities effectively.

• Experience in customer service operations or regulated environments is an asset

Relevant Skills:

• Organization and priority management

• Effective written and verbal communication

• Attention to detail and accuracy

• Problem-solving and sound judgment

• Professionalism and relationship management

• Discretion in handling confidential information

BENEFITS OF JOINING THE WINNING TEAM

• Group Benefits Plan: Eligible employees and dependents have access to comprehensive employer-paid group benefits coverage (permanent employees only).

• Public Service Pension Plan: Participation in a highly desirable defined benefit pension plan.

• Variable Pay Program: Participation in a performance-based incentive plan that recognizes organizational and individual achievements (permanent employees only).

• Paid Time-Off: Competitive paid time-off provisions to support work-life balance and well-being.

• Growth Focus: Become your best self with access to new opportunities and personalized support programs.

• Comprehensive Learning: 24/7 access to robust online learning programs.

• Equity diversity and inclusion: Core to OLGs culture empowering employees to bring their authentic selves and make a meaningful impact across Ontario.

To learn more about our organization and other opportunities visit our career site.

We look forward to hearing from you interested applicants please apply online by June 10 2026.

Please Note: Unless otherwise specified all positions are required to work fully onsite.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at if you require accommodation at any time throughout the hire process.

We welcome applicants from all backgrounds and experiences. If you bring relevant skills and a willingness to learn we encourage you to applyeven if you dont meet every listed qualification. We sincerely appreciate your interest; while we are unable to contact everyone those selected for the next steps will be notified.

We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.

Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and/or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act 1999 SO 1999 c 12 Sch L and the Employment Standards Act 2000 S.O. 2000 c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws OLGs Protection of Privacy Policy (the Policy) and related policies and procedures. For any questions about this collection please contact 800-70 Foster Drive Sault Ste. Marie ON P6A 6V2.