Curriculum Assistant
Job Location:
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Reporting to the Supervisor Quality and Strategic Initiatives and working closely with the Administrator Quality and Curriculum this position provides temporary administrative support for the School of Health and Public Safetys quality and curriculum processes. This is an entry-level position that provides a good opportunity to learn about post-secondary operations and systems while further developing your administrative skills.
The successful candidate has strong administrative skills attention to detail and proficiency with Microsoft Office applications (e.g. Word Excel Outlook Teams and SharePoint) D2L and Adobe Acrobat and the capacity to learn other software programs used within SAIT and the School of Health and Public Safety. This temporary role will primarily support curriculum-related processes including implementing course change requests loading course resources and facilitating faculty access to the learning management system while also supporting other administrative functions such as records management documentation control and reporting activities.
Support the School of Health and Public Safetys quality and curriculum processes:
Support annual curriculum renewal processes including pulling course outline records implementing course change requests in Curriculog and validation of completed requests
Maintain required documentation and provide reports
Support textbook/materials requisition processes
Support maintenance of the learning management system through loading required course resources and facilitating staff access
Manage documentation records and templates
Support preparation of documentation through information gathering records retrieval file organization and report preparation
Administrative Support
Provide administrative support for the quality and curriculum team including:
Maintain electronic records and filing systems to support curriculum and quality processes (e.g. file management document formatting template maintenance)
Support for accreditation processes (e.g. compiling course outlines organizing documentation)
Complete basic reporting record verification and checklist-based reviews including escalating discrepancies for review
Track action items
Learning and Professional Development
Develop proficiency in software systems used by SAIT and the School (e.g. Curriculog D2L Brightspace Smartsheet)
Seek out learning opportunities to further develop knowledge and abilities required for the role
Complete required SAIT training
Communication and Collaboration
Communicate with school staff for clarification and follow-up (e.g. email)
Meet with Administrator Quality and Curriculum to update on progress
Meet with direct supervisor
Communicate with other key contacts as necessary
Other Duties
As assigned by the direct supervisor and/or Administrator Quality and Curriculum
Diploma in office administration
Up to 1 year related professional experience
Equivalent combination of experience and education may be considered
Qualifications Certifications or Designations
Minimum
Proficiency in Microsoft Office applications (Word Excel Outlook Teams SharePoint etc)
Proficiency with Adobe Acrobat and PDF document management
Strong written and verbal communication
Typing accurately and at reasonable pace
Attention to detail; proof reading
Organization and time management
Preferred
MS Office Certifications
Basic proficiency in Smartsheet
Experience with Curriculog or other curriculum management systems
Experience with D2L-Brightspace or other Learning Management system
Required Experience:
Junior IC
About Company
The Southern Alberta Institute of Technology (SAIT) offers hands-on degree, diploma, certificate, continuing education and corporate training programs to develop the skills and knowledge employers demand.
