Council Executive Assistant

• Completed university degree or two (2) years of related experience in an administrative community outreach or policy position is preferred
• Strong experience in strategic communication branding event planning and organizing media relations social media and other communication tools is preferred

Assets:

• Experience working with elected officials or senior executives in government
• Valid Alberta Class 5 Drivers License

Skills required for success:

• Exceptional ability to summarize reports research and analyze information and compose correspondence
• Exceptional ability to recognize politically sensitive issues and bring matters of priority to the Councillors attention
• Demonstrated issues management and communication briefings skills and experience
• Strong interpersonal skills including the ability to work with a diverse range of individuals ranging from internal departments to outside groups and agencies
• Strong organizational skills including a thorough knowledge of the principles and techniques of effective office management and the role of an Executive Assistant
• Above-average ability to effectively use Microsoft Office Google Workspace social media platforms and other applications
• Proactive problem solver with a customer-oriented mindset
• Detailed understanding of Edmontons municipal governance and related issues
• Demonstrate service excellence embracing diversity and promoting inclusiveness
• Alignment to our Cultural Commitments and Leadership Competencies ( a culture of equity diversity reconciliation and inclusion

Work Environment:

• Flexibility to occasionally attend evening and weekend community events
• Must be available to support occasional weekend and evening community events and activities

The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact . Learn more about our benefits to 1 temporary full-time position
Note: This term assignment may continue until October 24 2029.

Hours of Work: 40 or 33.75 hours per week

Salary Range:

• $38.418 - $48.365 (Hourly); $80216.780 - $100986.120 (Annually)
• $40.654 - $51.181 (Hourly); $71622.18 - $100986.12 (Annually)

Recruitment Consultant: SM / SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Consider this unique opportunity to work closely with City of Edmonton Ward tastawiyiniwak Councillor Karen Principe. As the Executive Assistant you will be part of a team working together to further the objectives of the office in an ever-changing and fast-paced work environment.

This position is a highly complex support role reporting directly to the Councillor. You will be responsible for ensuring that the variety of demands that arise in the Councillors office are handled appropriately. Using your broad knowledge of how the City functions (policies procedures systems) you will:

• Ensure the Councillor is adequately briefed and prepared before any and all Council or committee meetings and any other function the Councillor may attend
• Proactively identify issues and requirements and escalate them to the Councillor
• Handle a variety of complex and politically sensitive issues that arise based on the concerns of constituents and other key stakeholder groups
• Engage in policy development and research including preparing briefings recommendations and reports for the Councillor
• Prepare correspondence briefings speeches newsletters website blogs social media posts presentations and other ward communications
• Manage social media accounts and websites
• Review research and follow up with media inquiries
• Carry out strategic planning including preparing communication public engagement and social media strategies and plans
• Work with the Councillor and other office staff on communication processes
• Respond to constituent and stakeholder telephone and email inquiries and concerns either providing requested information or directing requests appropriately
• Act as the primary point of contact for internal departments and external groups and stakeholders ensuring clear communication and information sharing with the Councillor and other office staff
• Organize and coordinate the logistics for ward events and activities including preparing all materials and on-site requirements
• Coordinate the Councillors schedule including arranging meetings appointments and community/ward events
• Manage and maintain the office budget in communication with the Councillor and work with the Councillor on authorization for expenses
• Be responsible for contract administration and procurement
• Create and maintain documentation procedures trackers databases and other office information management systems
• Coordinate information flow and records management for the ward office

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