Corporate Legislative Manager

Core Purpose of Position

To provide strategic leadership and operational oversight in municipal governance legislative and administrative services within the City Clerks Office. This role ensures effective governance by managing Council Committee and Quasi-judicial processes overseeing municipal and in-City school board elections and maintaining legislative compliance and best practices. The Corporate Legislative Manager supports City Council administration and the public through expert guidance while fostering efficient transparent and accountable municipal operations.

Major Duties and Responsibilities

Lead in the development implementation and continuous improvement of legislative standards in collaboration with City departments.

Plan coordinate and manage the municipal and in-City school board elections including strategic planning communications procedures and budgeting.

Mentor and supervise staff including recruitment performance management workforce planning and resource allocation.

Develop and manage programs initiatives and projects that enhance service delivery and operational efficiency.

Provide expert advice training and guidance to City Council Committees administration and the public on applicable legislation and governance practices.

Manage administrative support for all Council and Committee meetings in the preparation and distribution of agendas and minutes including post-meeting directives.

Lead and oversee governance of Boards and Committees and act as the Secretary when assigned.

Identify and mitigate legislative procedural and governance risks.

Ensure confidentiality and integrity of sensitive municipal information.

Act on behalf of the City Clerk when delegated assuming full responsibilities of the role.

Key Behavioural Competencies

Analytical Thinking & Problem Solving

Analyzes complex information to identify issues risks and opportunities.

Anticipates challenges and develops effective informed solutions.

Initiative

Works independently while maintaining strong communication and collaboration.

Continuously seeks improvements in processes practices and outcomes.

Planning & Execution

Develops clear logical and actionable plans adjusting as needed to respond to changing priorities resources or conditions.

Maintains ongoing communication with stakeholders regarding progress updates.

Relationship Building & Management

Builds and sustains strong relationships with City Council staff stakeholders and the public.

Demonstrates leadership through coaching mentoring and support to ensure compliance and service excellence.

People Management

Fosters a collaborative and supportive work environment focused on high performance.

Provides clear direction and aligns team efforts with departmental and corporate goals.

Delegates effectively and optimizes use of resources.

Qualifications (Education Training Experience)

One of the following:

-Degree in Business Business Administration Public Administration or related field plus 5 years related experience; 8 years progressively responsible municipal government experience; or

-Certificate in Local Government Administration plus 3 years related experience (asset); or

-An equivalent combination of approved training and experience may be considered.

Key Technical Skills and Abilities

Knowledge of:

Municipal legislation including The Cities Act and The Local Government Election Act.

Applicable Acts Regulations Statutes Bylaws Policies and governance frameworks.

City Councils Procedure Bylaw and parliamentary procedures.

Legal and quasi-judicial processes.

Municipal organizational structure and governance relationships.

Ability to:

Use standard business software (word processing databases spreadsheets presentations).

Conduct research analyze information and apply findings effectively.

Interpret and apply legislation policies and procedures with accuracy.

Deliver training and guidance on legislative processes and governance standards.

Build and maintain effective working relationships through strong interpersonal and communication skills.