Coordinator, Fleet Services

Coordinator Fleet Services

Public Works Operations Support

1 Regular Full Time Position

Compensation: Non Union Salary Band F

Hiring Range: $75696-$85159 per annum plus comprehensive benefits and vacation accrual

Work Mode: Hybrid; 2 on-site days per week which can increase based on operational needs*see below for more details about this work mode.

Location: 2 Copper Road Brampton ON

Hours of Work: 35 hours per week

The Coordinator Fleet Services is responsible for leading the procurement and contract administration process for all Fleet Services maintenance agreements in collaboration with Procurement and other Regional partners. This role manages asset acquisition and disposal reporting oversees vendor performance and acts as the primary liaison with legislative bodies such as the Ministry of Transportation (MTO) and the Ministry of Environment (MOE) on fleet-related matters.

What you will do in the role:

• Lead the end-to-end procurement process for maintenance goods and services in coordination with Procurement and departments such as Paramedics Police and TransHelp
• Develop procurement documents including scope of work mandatory requirements and parts specifications
• Maintain and monitor all contracts ensuring timely renewals and appropriate funding allocations
• Track and escalate vendor performance issues as needed

• Manage records for Regional Fleet asset acquisitions transfers and disposals within the Asset Management (AM) system
• Coordinate vehicle and equipment disposals for the Region and TransHelp
• Set up and adjust preventative maintenance schedules for all Fleet assets
• Oversee installation and administration of Automatic Vehicle Location (AVL) systems
• Manage short-term external vehicle rentals and interdepartmental loaners

• Collaborate with Corporate Services to ensure compliance with corporate by-laws and practices
• Prepare reports on asset acquisition depreciation disposal and journal entries (monthly triannual annual)
• Maintain accurate asset records for CAM and other corporate reporting requirements

• Coordinate annual license plate sticker renewals and insurance documentation
• Register applicable vehicles under MOE requirements and manage permit and inspection schedules
• Ensure compliance with all legislative and regulatory fleet requirements

What the role requires:

• 3-year college or university diploma with a minimum of 3 years of related experience
• Strong computer proficiency including Microsoft Office; Hansen or similar software experience is an asset
• Excellent financial analytical and problem-solving skills
• Effective written and verbal communication abilities for diverse audiences
• Strong interpersonal and customer service skills
• Proven ability to work both independently and collaboratively
• Exceptional organizational and time management capabilities in a dynamic environment
• High level of professionalism with sound judgment and discretion

Apply now and help us build a better tomorrow with the Region of Peel! Join usbe bold think big and help shape a better tomorrow.

Perks That Make Work Fun (and Your Life Easier)!

At Peel Region we believe in taking care ofyou. Heres what youll enjoy when you join our team:

• Top-Notch Benefits:Comprehensive Health Dental and Vision plan (yes even psychological health coverage) starting on your very first day!
• OMERS Pension Plan:Automatic enrolment to help secure your future with peace of mind.
• Vacation Time That Grows:Start with 3 weeks of vacation per year because work-life balance is important!
• Personal Days Just for You:Enjoy 3 paid personal days and floating holidays to recharge whenever you need.
• Wellness First:Flexible hours to fit your lifestyle and prioritize your health and well-being.
• Performance Pays Off:Annual performance reviews with merit increases your hard work is recognized and rewarded!
• Supportive Respectful Culture:Work in an environment where leadership truly cares and inclusivity is celebrated.
• Learning & Growth:Access to tuition reimbursement and tons of development resources to keep you growing whether in your career or on a personal level.

Weve got you covered because we know happy healthy people do their best work!

Work Mode & Job Location:

In this role youll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum oftwo days per week on-siteis expected with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

Its important to note that your off-site work location must be within the province of Ontario. This ensures that were compliant with all regulations and policies.

Interview:Ourrecruitmentprocessmaybecompletedwith video conference technology.

Kindly ensure to regularly monitor your spam and junk email folders as important communications regarding your application may be directed there.

Ifthis opportunity matches your qualifications and experience please apply on-line.

Peel Region consists of the cities of Brampton and Mississauga and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200000 businesses.

Were working to create a community that is safe inclusive and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6700 strong and since 1974 weve been delivering a wide range of resident focused services. Our services include paramedic services health programs long-term care and services for seniors child care support garbage collection and recycling waste water and water treatment road maintenance financial assistance and housing support.

Recognized by Canadas Healthy Workplace Month with the Great Employer Award presented by Excellence Canada Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity practices inclusion recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region people come first. Each employee has an important role within our community and when we work together its impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You wont find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact

Please be advised Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the position and your application will be removed from the competition.