Controller

JOB SUMMARY

Reporting to the Director of Finance the Controller is responsible for coordinating the day-to-day accounting operations of Siloam Mission and ensuring the accuracy and timeliness of the organizations financial records. The Controller oversees the financial accounting cycle including general accounting payroll accounting grant accounting accounts payable accounts receivable month-end close compilation of the annual budgets regulatory compliance and audit requirements and schedules.

Working closely with the Director of Finance the Controller provides operational leadership to the Finance team and is responsible for the day-to-day management of the organizations accounting procurement financial reporting and financial systems functions. They ensure all financial operations are completed with accuracy efficiency integrity and compliance with charitable and funding requirements and organizational policies. The Controller supports organizational decision-making through financial reporting and analysis and safeguards public funds donor contributions capital assets and organizational resources in an effort to maintain long-term financial sustainability and support the vision and mission of the Siloam Mission.

KEY DUTIES & RESPONSIBILITIES

Financial Accounting Reporting & Analysis

• Oversee all accounting operations and maintain the integrity of the general ledger.
• Ensure accurate recording of revenues expenses assets liabilities and fund balances.
• Prepare accurate and timely monthly financial statements.
• Lead month-end quarter-end and year-end closing processes.
• Review journal entries reconciliations and accounting transactions.
• Oversee treasury management of cash accounts and investments to maximize returns while ensuring appropriate levels of cash on hand for day-to-day operations.
• Ensure compliance with applicable Accounting Standards for Not-for-Profit Organizations (ASNPO).
• Analyze financial performance and identify variances trends and emerging risks.
• Prepare internal financial reports for senior leadership and the Board and Board committees.
• Support the preparation of audited financial statements and year-end working papers.
• Support the development of dashboards management reports and key performance indicators (KPIs).
• Promote data-driven decision-making across the organization.
• Partner with the Director of Finance to enhance business intelligence operational reporting forecasting capabilities and organizational analytics.

Housing and Property Accounting

• Oversee accounting related to transitional supportive and permanent housing programs.
• Ensure accurate rent billing rent collection accounting subsidy revenue and tenant receivable processes.
• Monitor and reconcile rent revenue occupancy-related revenues and housing subsidies.
• Review aged receivables and support collection strategies where appropriate.
• Account for capital assets property acquisitions renovations improvements and asset disposals.
• Maintain fixed asset registers and depreciation schedules.
• Assist with financial planning related to building maintenance reserves capital projects and long-term asset sustainability.
• Support financial reporting associated with funding agreements.

Funding and Revenue Management

• Ensure revenues are appropriately recognized and restricted funds are accurately tracked for:
• Government grants and funding agreements
• Private donations
• Foundation grants
• Fundraising activities
• Social enterprise operations
• Monitor expenditures against funding restrictions budgets and contractual obligations.
• Assist the Director of Finance in preparing funding reports and financial submissions to funders.
• Support organizational compliance with grant contribution and service agreement requirements.

Procurement and Purchasing

• Provide oversight and leadership for all organizational procurement and purchasing activities.
• Ensure procurement practices comply with organizational policies funding agreements delegated authority requirements and applicable legislation.
• Review spending trends and organizational purchasing patterns to identify efficiencies and mitigate financial risks.
• Identify opportunities for purchasing efficiencies strategic sourcing cost reductions and contract optimization.
• Oversee the purchase order (PO) system and ensure appropriate controls are maintained from requisition through payment and contract closeout.
• Ensure purchase orders are issued approved and budget-validated before organizational funds are committed except where approved policy exceptions exist.
• Monitor purchase order activity open commitments encumbrances and outstanding obligations.
• Review purchasing transactions to ensure expenditures are accurately coded and charged to the appropriate programs grants projects and departments.
• Work collaboratively with managers and directors to support procurement planning budget management and operational purchasing needs.
• Oversee vendor onboarding vendor maintenance contract documentation and procurement records.
• Oversee competitive procurement processes including Requests for Quotations (RFQs) Requests for Proposals (RFPs) tenders and vendor evaluations as required.

Financial Systems Administration

• Oversee the effective operation of the organizations accounting procurement rent management and reporting systems.
• Ensure system controls support financial integrity accountability and efficient workflows.
• Monitor user access controls approval workflows and system security related to financial transactions.
• Lead on implementation of system enhancements upgrades integrations and process improvements.
• Ensure financial data quality consistency and reliability across organizational systems.
• Work with internal stakeholders and external vendors to maximize the effectiveness of financial systems and reporting tools.
• Accounts Payable & Financial Operations
• Supervise Accounts Payable staff and related workflows.
• Ensure invoices are processed accurately and in a timely manner.
• Review and approve payment runs electronic fund transfers and cheque disbursements.
• Monitor vendor accounts and resolve discrepancies.
• Ensure appropriate approval processes are followed.
• Maintain strong internal controls over expenditures purchasing and payment activities.
• Ensure adherence to purchasing and expenditure authorization limits

Payroll Financial Support

• Support payroll processes in collaboration with Human Resources and payroll providers.
• Reconcile payroll benefits pension source deductions workers compensation and payroll liabilities.
• Monitor staffing costs accrued vacation banked time and employee-related liabilities.
• Provide payroll-related financial analysis as requested.
• Ensure all payroll source deductions are remitted to CRA.

Internal Controls & Risk Management

• Develop implement and monitor effective internal controls and financial procedures.
• Identify financial operational procurement and compliance risks and recommend mitigation measures.
• Participate in enterprise risk management initiatives and risk management reporting.
• Support fraud prevention detection and investigation activities.

Audit & Regulatory Compliance

• Lead coordination of annual external audits and respond to auditors inquiries and requests pre-audit during audit and post audit.
• Assist with government reviews funding audits compliance assessments and monitoring visits.
• Ensure compliance with Canada Revenue Agency charity requirements including Disbursement Quotas when applicable.
• Ensure all tax filings Charity Return T3010 and source deductions are accurate and filed on time.
• Ensure compliance with partner accreditations.

Budgeting Forecasting & Decision Support

• Assist the Director of Finance with annual budget development.
• Support preparation of unrestricted and restricted budgets.
• Monitor budget performance and analyze significant variances.
• Assist with forecasting revenue expenditures and cash flows.
• Provide financial analysis and recommendations to department leaders.
• Support strategic planning through financial modeling and scenario analysis.

Leadership & Staff Development

• Provide leadership coaching mentorship and performance management for finance department staff.
• Foster a culture of accountability collaboration customer service continuous improvement and innovation.
• Establish performance expectations and development plans.
• Support staff training and professional growth.
• Promote efficient workflow management and cross-functional cooperation across departments.

EDUCATION & EXPERIENCE

• Completion of a diploma/degree in business administration economics commerce or related field is required.
• Chartered Professional Accountant (CPA) designation.
• Minimum 5 years of comprehensive accounting and financial management experience.
• Minimum 3 years of supervisory or management experience.
• Experience within the charitable not-for-profit sector; homelessness affordable housing healthcare social services or government-funded sectors an asset.
• Experience with grant management restricted fund accounting and government funding and compliance reporting.
• Experience with property accounting including rental payments from multiple buildings and capital asset management properties an asset.
• Procurement experience working with a formalized purchase order system an asset.
• Experience leading annual external audits.

KNOWLEDGE/SKILLS/BEHAVIORS

• Strong knowledge of Accounting Standards for Not-for-Profit Organizations (ASNPO).
• Knowledge of full-cycle accounting.
• Knowledge of CRA requirements applicable to registered charities.
• Knowledge of procurement best practices and contract administration.
• Strong understanding of internal controls risk management and compliance principles.
• Extensive working knowledge of different accounting software platforms procurement and reporting systems.
• Advanced Microsoft Excel and financial analysis skills.
• Strong analytical organizational and problem-solving abilities.
• Excellent leadership communication and relationship-building skills.
• Ability to manage multiple priorities within a complex operational environment.
• Demonstrated financial stewardship and sound judgment in managing organizational resources.
• Ability to lead and develop a team while fostering accountability integrity and continuous improvement.
• Strong strategic thinking and decision-making skills.
• Strong attention to detail and commitment to accuracy.
• Ability to use data analytics and business intelligence to support financial analysis and decision-making.
• Ability to collaborate effectively and build positive working relationships across the organization.
• Demonstrated commitment to equity diversity inclusion reconciliation and Siloams vision mission and values.

RELATIONSHIP

• Works closely with the Director of Finance and Finance team.
• Works collaboratively with leaders managers and employees across the organization.
• Maintains professional relationships with external auditors financial institutions vendors suppliers and other financial and service providers.
• Liaises with Canada Revenue Agency and other regulatory or government bodies as required.

WORKING CONDITION

• Hours of work: Monday to Friday 8:00 a.m. 4:30 p.m.
• Office-based work with regular use of computers and financial accounting procurement and reporting systems.
• Requires extended periods of concentration and computer use.
• Occasional attendance at meetings or events at other Siloam Mission locations or off-site locations may be required.

WORKPLACE SAFETY AND HEALTH

The incumbent contributes to making the organization safe for clients and staff and recognizes the importance of reporting unsafe situations and participating in follow-up reviews as a learning opportunity.

• Provides a safe environment by ensuring adherence to Workplace Safety and Health Regulations and Policies Infection Control Guidelines WHMIS and Safe Work Procedures
• Immediately investigates and recommends corrective action on any unsafe acts work conditions incidents near misses injuries or illnesses
• Demonstrates understanding of role and responsibilities in fire prevention and disaster preparedness and participates in safety and health training programs including the facilitys Fire Disaster and Evacuation Plan
• Supports an environment which avoids prevents and corrects all activities or actions which may result in an adverse outcome in the delivery of services. Community Member safety is a standing item for all individual and departmental meetings
• If applicable the use of proper PPE and respiratory equipment is provided by the manager of the department and must be worn as suggested

CONDITIONS OF EMPLOYMENT

• The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate at their expense. To obtain Police Information Check information please visit successful candidate must provide a satisfactory Adult Abuse Registry check. To obtain an Adult Abuse Registry application please visit: Province of Manitoba Families Adult and Child Abuse Registry ()

Siloam Mission Inc. promotes Employment Equity and is strongly committed to building a skilled and diverse workforce reflective of Canadian society. Therefore we encourage candidates to voluntarily self-identify on their application if they are members of the underrepresented groups (women Indigenous persons a person with a disability or a visible minority).

Salary: $93111 - $126244

Siloam Mission offers a competitive compensation package including comprehensive health and dental benefits a pension plan paid time off and additional wellness supports as well as opportunities for professional growth and development. We follow a structured salary guide to ensure fair equitable and consistent compensation across our team taking into account directly related experience and internal equity in all offers.

CLOSING DATE: 28 SEP 2026

Please include cover letter resume and three (3) work references for consideration.

Note: Applications will only be accepted if you apply on Siloam Missions Careers Page. We appreciate all that apply however; only qualified candidates will be contacted for an interview.