Clinical Research Coordinator – Endometriosis Research Program
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Job Summary
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC) you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).
Position summary
Department / Research Program: Department of Obstetrics and Gynecology
The Endometriosis Research Program at the Research Institute of the McGill University Health Centre conducts patient-oriented clinical and epidemiological research aimed at improving the diagnosis treatment and lived experience of people with endometriosis. Reporting to Drs. Andrew Zakhari Dong Bach Nguyen and Basile Tessier-Cloutier the clinician-scientists who lead the program the incumbent is responsible for the scientific and operational management of the programs portfolio of studies from ethics submission and study registration through recruitment data collection and analysis support to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting priorities anticipating deadlines and advancing projects independently rather than waiting for direction. The role combines regulatory and operational coordination with academic support (grant and manuscript preparation communications promotion dossiers) and genuine scientific participation in the design and interpretation of studies. This is a central position on a small collaborative team and the incumbent will contribute to program planning and scientific discussion not solely to execution.
General Duties
Regulatory affairs and research quality
Prepare submit and maintain research ethics board (REB) applications including initial submissions amendments annual renewals and study closures for all projects in the program
Ensure that all studies are conducted in accordance with ICH-GCP TCPS 2 applicable Québec privacy legislation and RI-MUHC standard operating procedures
Register studies on public registries ( PROSPERO OSF) and keep registration records current
Maintain investigator study files delegation logs and training records prepare the team for audits monitoring visits and inspections
Draft and maintain study protocols standard operating procedures consent forms case report forms and data management plans.
Study conduct and participant management
Identify screen and recruit eligible participants obtain and document informed consent
Schedule and coordinate study visits and serve as the primary point of contact for participants
Distribute and track follow-up questionnaires ensure their completion and implement retention strategies to minimize loss to follow-up
Coordinate biological sample collection labelling processing and shipping where applicable and liaise with the biobank
Process participant compensation and reimbursements document adverse events and protocol deviations and report them as required.
GREAT Biobank operations
Coordinate participant enrolment and consent under the GREAT biobank protocol and ensure that consent scope (data linkage future use sharing with partners) is documented for every participant
Coordinate intra-operative tissue blood and peritoneal fluid collection with the operating room team and the Department of Pathology ensure chain of custody labelling processing and storage of samples according to standard operating procedures
Maintain the sample inventory freezer and laboratory information management system (LIMS) records quality-control logs and annual reporting to the REB and the biobank
Link clinical radiologic surgical (lesion mapping) and pathology data to banked samples in the study database
Manage sample and data access requests including material transfer and data-sharing agreements with collaborators and industry partners.
Data management and analysis support
Design and build study databases (e.g. LabKey) including data dictionaries validation rules and access controls
Organize clean de-identify and format datasets maintain version control and supporting documentation
Produce descriptive summaries tables and figures for reports and presentations and support statistical analyses
Extract and abstract data from medical records run literature searches and article screening for systematic reviews.
Grants publications and academic support
Draft assemble and submit research proposals and grant applications including budgets letters of support and Common CV materials track funding competitions and deadlines
Prepare and submit manuscripts to journals and abstracts to conferences manage submissions revisions editorial correspondence and reference formatting
Prepare progress reports and end-of-grant reports for funding agencies
Maintain up-to-date CVs for team members (Common CV McGill format) publication trackers and citation metrics and assemble academic promotion dossiers
Coordinate conference logistics including abstract deadlines registration and travel arrangements.
Communications and knowledge translation
Design and produce promotional material for the programs projects including recruitment flyers scientific posters presentation slides and plain-language summaries
Maintain the programs web presence including website content research news and individual study pages
Support patient-partner engagement and community outreach activities.
Team contribution and project management
Contribute scientifically to the team by participating in study design brainstorming sessions interpretation of results and program planning
Coordinate train and mentor students summer students and volunteers assigned to program projects
Organize team meetings set agendas track action items and manage timelines across the study portfolio
Manage relationships with collaborators external sites and industry partners support contracts data-sharing and material transfer agreements
Handle procurement and purchase orders and track expenditures against grant budgets.
Standards of performance
Ethics submissions renewals and public registry records are complete accurate and never lapse
Recruitment and follow-up targets are met within the timelines set out in study protocols and grant agreements
Grant manuscript and abstract deadlines are identified well in advance and drafts are circulated with enough lead time for principal investigator review
Study data are complete verifiable and analysis-ready with documentation sufficient to withstand an external audit
Projects advance on schedule without requiring day-to-day direction from the principal investigators.
This position requires an advanced knowledge of oral and written French.
An advanced knowledge of oral and written English is required as the position requires regular and complex contact with patients researchers or international students who are exclusively proficient in English. The position also requires complex writing or in-depth analysis of documents in English related to a research project.
Demonstrated ability to work autonomously with minimal supervision: setting priorities managing competing deadlines and advancing projects without day-to-day direction
Strong scientific writing and editing skills prior contribution to grant applications or peer-reviewed manuscripts is strongly preferred
Working knowledge of ICH-GCP TCPS 2 and research ethics board processes
Proficiency with LabKey REDCap or a comparable electronic data capture system Excel a reference manager (EndNote/Zotero) and Office 365
Experience with design and communications tools (Canva Adobe Creative Suite PowerPoint) and website content management (e.g. WordPress) is an asset
Familiarity with basic biostatistics and data visualization experience with R SPSS or Stata is an asset
Excellent organizational skills rigorous attention to detail and the ability to manage several studies concurrently
Discretion and sound judgment in handling sensitive health information
Empathy and professionalism in interactions with participants living with chronic pain
Interest in womens health chronic pain and patient-oriented research.
Status: Temporary full time (35-hour workweek)
Pay Scale: Commensurate with education and experience
Work Shift: Monday to Friday 9:00am to 5:00pm
Work Site: Glen Site 1001 Decarie Blvd.
***If you wish to include a cover letter please attach it with your resume in one document. ***
Why work with us
4-week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!
learn more about our benefits please visit IS NOT A HOSPITAL POSITION.
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact
Required Experience:
IC
About Company
The McGill University Health Centre (MUHC) is a bilingual academic health network, and one of the largest and most modern in North America. We provide tertiary and quaternary care to the population of Montreal and Quebec. In other words, care that requires hospitalization, complex sur ... View more
