Clerk III

• Completion of Grade 12 (or GED). A two-year Diploma or Certificate in a related field (e.g. Business Administration Accounting or Supply Chain Management) is preferred
• A minimum of three (3) years of progressively responsible administrative inventory control or financial reconciliation experience. Experience in a high-volume fleet logistics or asset management environment is highly desirable
• Direct proficiency in enterprise applications including SAP Ariba SAP ECC and M5
• Proficiency with technology platforms including Google Workspace and MS Office
• A good understanding of procurement contract management and supply chain principles would be an asset
• Demonstrated experience in managing high-volume workload under strict timelines and deadlines

Skills required for success:

• Ability to resolve complex financial system and inventory errors using strong analytical judgment
• High level of accuracy in reconciling large volumes of daily transactions and managing sensitive data
• Strong verbal and written skills to liaise with internal departments external vendors and contractors
• Demonstrated ability to coordinate time-sensitive tasks under pressure including emergency fuel ordering and maintenance dispatch
• Proven ability to handle sensitive information with discretion
• Skill in managing vendor interactions and contributing process insights for onboarding and contract updates
• Alignment to our Cultural Commitments and Leadership Competencies ( a culture of equity diversity reconciliation and inclusion

The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact . Learn more about our benefits permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $30.315 - $38.012 (Hourly); $53407.450 - $66967.640 (Annually)

Recruitment Consultant: NC / SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation

We are seeking a detail-oriented and analytical Clerk III to manage and administer fuel and lubricant storage and consumption operations for the this role you will play a vital part in ensuring the operational readiness of City-owned fleets including emergency vehicles and transit buses by maintaining precise inventory levels managing commercial fuel vendor relationships and overseeing fleet fuel card administration

What will you do

Inventory & Fuel Operations:

• Manage fueling operations for Corporation fuel and lubricants storage sites
• Maintain precise inventory levels to ensure operational readiness for City-owned fleets including emergency vehicles and transit buses
• Track and order inventory of over 40 million liters of gasoline and diesel annually
• Monitor 13 remote fuel storage locations using Veeder-Root remote tank-level sensor systems for leak detection protocols
• Collaborate with different facilities to coordinate deliveries and supplies
• Independently manage commercial fuel and lubricant purchases trac king consumption for over 2000 vehicles and equipment

Administration & Compliance:

• Oversee the activation reprogramming and lifecycle management of approximately 1400 Fleet Cards and Fobs
• Create Purchase orders perform goods receipts and verify deliverable quantities and unit pricing to process vendor invoices accurately
• Process and upload monthly external vendor credit card transactions into the M5 and upload fuel transactions in SAP/M5 system
• Administer Fuel Management software systems to provide authorization for employees and create IDs for equipment to fuel
• Creating reports and conducting Inventory reconciliation
• Provide direct assistance and support to City employees with questions troubleshooting or operational issues regarding fueling and fuel access
• Liaise with internal departments external vendors and contractors to resolve fueling-related inquiries promptly
• Ensure compliance with ENVISO standards and relevant fire codes

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