Clerical Assistant, Psychiatry

Primary Purpose: To provide administrative support to both the Department Head and Manager of Psychiatry. To provide reception and friendly guidance to department faculty and to administer office operations and ensure high quality service throughout the office.


Nature of Work: Reporting to the Finance and Administration Manager this position carries out various administrative tasks to support the mission of the Department of Psychiatry and the Department Head. The person in this role will be required to make operational decisions independent from supervisory oversight and may also provide some supervisory duties to ensure smooth administrative operations across the department. This position exercises discretionary decision making including the interpretation of policy development of recommendations and application of sound judgement to determine and implement the appropriate guidelines or procedures. The work requires a proactive approach in a complex academic and clinical environment and the ability to work and communicate effectively and cooperatively is essential. Due to the nature of the job impact of error is high; therefore all duties and information provided to the Department Head Manager and other stakeholders must be accurate. Work is performed with minimal supervision in a fast-paced environment subject to multiple conflicting deadlines and priorities with frequent interruptions. Professional working relationships must be established and maintained with a diverse group including students faculty staff Saskatchewan Health Authority employees and various others.


Typical Duties or Accountabilities:

• Administrative and operational support for the department and the main point of contact for the department head.
• Coordination of department heads portfolio including calendar management scheduling note-taking minutes and dictation (as well as other duties as assigned). Will also be expected to make travel and room arrangements and be a delegate for financial reimbursements.
• Maintain the collegial processes including CVs teaching dossiers assignments appointments renewals salary reviews tenure probation promotion of faculty etc.
• Provide support to the department for maintenance of ACFP and AFP contracts including collection and distribution of documents tracking deadlines and renewals.
• Submit travel expenses and approvals as a delegate for the department head and potentially other appointed or visiting faculty.
• Create and circulate correspondence on behalf of the department head.
• Act as a recording secretary for meetings coordinate documents and correspondence.
• Supervise CUPE staff collect and review staff time sheets from support and research staff.
• Provide day-to-date reception (answering phones filing faxing etc.).
• Track and distribute departmental keys duress fobs and other like devices.
• Track and assist departmental office space and maintain accurate floorplan map.
• Provide support for the departmental manager and act as a backup for the communications projects UGME and PGME support roles.
• Provide support for the CME directors in Saskatoon and Regina.
• Support for departmental research coordinators including but not limited to fund and grant tracking and publications.
• Administer room bookings schedule video teleconferencing and order catering for department meetings and other like activities.
• Manage office inventories sort mail order supplies and make departmental purchases. Administer and reconcile departmental Purchasing Card.
• Maintain accurate list of faculty and staff contacts for both in-house and off-campus faculty.

Qualifications

Education: Grade 12 education and successful completion of a business/administrative program is required. A relevant undergraduate degree would be considered an asset.


Experience: Candidate must have a minimum of 5 to 7 years experience providing administrative support within a fast-paced and highly dynamic office environment. Knowledge of university systems such as UniFi UniFi Plus FAST PeopleSoft/About US and Crystal Reports would be considered an asset. Experience working and collaborating in diverse and inclusive settings is required.


Skills: Demonstrated ability to provide accurate and timely support to the department and its leadership. Effectively work independently be able to communicate clearly and to ensure high-quality work and demeanor as a representative of the department. Must be polite conscientiousand self-motivated. Must be able to identify problems early to ensure the department and its leadership is prepared. Strong computer skills and language skills are a requirement. Knowledge of the University of Saskatchewan and the Saskatchewan Health Authority would be considered an asset.

Department: College of Medicine
Status: Term 1 year with the possibility of extension
Employment Group: CUPE 1975 - Restricted
Shift: Mon-Fri 8:00 - 4:00 PM
Full Time Equivalent (FTE): 1.0
Salary: The salary range based on 1.0 FTE is $35.74 - 45.31 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 6
Posted Date: 8/12/2026
Closing Date: 8/18/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive contribute and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province nationally and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin taapwaywin tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process please contact us for assistance.

Required Experience:

Junior IC