Clerical Assistant, Administration and Finance, Library

Summary:

The administrative and finance clerical assistant provides administrative financial coordination and communication support within a complex service-oriented environment in position processes financial transactions maintains records and supports reporting and budget tracking clerical assistant coordinates administrative operations meetings events and stakeholder communications to support unit programs and role acts as a resource for internal and external stakeholders while maintaining accurate information and they contribute to operational processes and support ongoing activities and special projects while supporting effective administrative and financial practices.

Duties and Responsibilities:

• Coordinates financial administration activities such as invoice payments expense claims travel reimbursements and journal entries.

• Supports grant administration activities by preparing documentation and coordinating submissions.

• Reconcilesfinancial accounts purchase cards and transactional records.

• Assistswith financial reporting activities budget tracking and preparation of documentation.

• Processesaccountsreceivable invoices andfollowsup on outstanding items.

• Investigates financial discrepancies and gathers information for resolution.

• Maintains financial records in alignment with institutional procedures and audit requirements.

• Coordinates administrative operations and supports unit activities and initiatives.

• Overseescalendars schedules meetings and coordinateslogistics.

• Prepares agendas records meeting minutes and distributes documentation.

• Develops reports presentations correspondence and briefing materials.

• Maintains electronic and physical filing systems and records management processes.

• Coordinates onboarding activitiessuch asdocumentation system access and orientation arrangements.

• Reviews and tracks timesheets casual staffing information and related records.

• Serves as the primary point of contact for internal and external stakeholders.

• Facilitates communication and information sharing across departments and partners.

• Coordinates workflows and monitors action items fortimelycompletion.

• Provides administrative information and support to staff faculty students and external stakeholders.

• Coordinateslogisticsfor meetings workshops events and program activities.

• Supports planning and delivery of in-person and virtual events.

• Assistswith program initiatives operational improvements and special projects.

• Supports committee activities working groups and planning sessions.

• Drafts edits and distributes communications and informational materials.

• Maintains records of decisions processes communications and program activities.

• Supports updates to websites internal platforms and communication tools.

• Communicates and acts in a respectful and professional manner collaborates effectively abides by policy and contributes to a positive and productive work and learning environment.

• Engages in continuous learning byparticipatingin activities training and events related to Indigenous engagement reconciliation equity diversity and inclusion.

• Demonstrates respect and dignity for all members of the community actively contributes to an environment of acceptance and inclusion of others and responds to different perspectives from a place of curiosity respect and non-judgement.

• Undertakes related duties as assigned consistent with the nature of the position.

Qualifications:

• Adiploma inbusiness administration; abachelors degree inbusinessora relatedfieldis preferred.

• Minimum of two years of experience in administration financial or operational support roles.

• Experience processing financial transactions performing reconciliations andmaintainingfinancialreports.

• Experience in a post-secondary or public sector environment is an asset.

• Experience with enterprise financial human resources or student information systems is an asset.

• Knowledge of administrative practices financial processes and records management principles.

• Effective interpersonal and communication skills.

• Ability to adapt to changing priorities and operational requirements.

• High attention to detail with the ability to process detailed information accurately.

• Ability to organize workmaintainmultiple priorities and meet deadlines.

• Strong organizational and relationship-building abilities.

• Ability to work effectively both independently and collaboratively in a team.

• Proficient computer skills including Microsoft Office applications.

The University of Saskatchewan recognizes alternate career paths; therefore a combination of education and experience may be considered.

Department: Library
Status: Permanent
Employment Group: CUPE 1975
Shift: Monday to Friday 8:30-4:30 may occasionally be required to work evening weekend hours to meet operational needs
Full Time Equivalent (FTE): 1.0
Salary: The salary range based on 1.0 FTE is $30.25 - 38.38 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 5
Posted Date: 8/12/2026
Closing Date: 8/26/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive contribute and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province nationally and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin taapwaywin tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process please contact us for assistance.

Required Experience:

Junior IC