Candidate Experience & Recruitment Specialist

Position Type:

If youre looking for a fulfilling career that can make a real difference in your life and the lives of others youve come to the right place.

As a national health solutions partner we put people first in everything we do and that begins with our team of 8000 professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together our employees are creating industry-leading solutions in insurance primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest and its reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth flexible work options meaningful experiences and supportive leadership. Medavie is where employees can be their best selves feel they belong and achieve their full potential. Be part of it by applying for a position with us today.

We are looking for a highly organized detail-oriented and people-focused Candidate Experience & Recruitment Specialist to support the success of our domestic and international recruitment initiatives.

Reporting to the Team Leader Clinical Recruitment your primary focus will be candidate coordination and ensuring a seamless recruitment journey from first contact through successful relocation and settlement. You will support candidates through interview scheduling documentation follow-up guidance on licensure and immigration pathways relocation planning settlement preparation and transition to employment in Canada.

This role is centered on creating an outstanding candidate experience while keeping recruitment processes organized efficient and well-coordinated. You will work closely with internal and external partners as well as candidates across multiple international regions and time zones while operating within Canadian business hours to ensure successful hiring outcomes.

You will also help maintain clear workflows internal guides and candidate resources that create consistency across recruitment relocation settlement and onboarding processes. As a Talent Acquisition Operations Specialist you will act as a Medavie ambassador strengthening our employer brand and ensuring every candidate experiences a professional supportive and well-organized transition into their new role.

Key Responsibilities

• Coordinate end-to-end candidate communication throughout the recruitment relocation and settlement journey ensuring timely follow-up clear guidance and a positive candidate experience.

• Manage candidate applications track pipeline progression and maintain accurate recruitment data to support hiring decisions and workforce planning.

• Schedule and manage interviews across multiple time zones while aligning candidates hiring managers and internal stakeholders to support an efficient hiring process.

• Liaise with internal and external partners to support candidate relocation settlement and successful transition to living and working in Canada.

• Process Documentation & Operational Excellence

• Develop and maintain clear recruitment workflows internal guides candidate resources and operational documentation to support consistency and efficiency across talent acquisition activities.

• Create and update standard operating procedures (SOPs) process handbooks and tracking tools to ensure smooth execution of recruitment relocation and settlement processes.

• Identify opportunities for process improvement stronger organization and operational efficiency to enhance team performance and candidate experience.

• Maintain accurate records monitor deadlines and support alignment of recruitment activities with business priorities and workforce planning needs.

• Stakeholder Collaboration & Recruitment Projects

• Collaborate with hiring leaders HR Business Partners and operational teams to support recruitment planning hiring execution and workforce needs.

• Support domestic and international recruitment initiatives including hiring campaigns university roadshows recruitment missions and other talent attraction activities.

• Deliver candidate information sessions webinars and recruitment presentations to provide clear guidance on recruitment processes relocation pathways and transition to living and working in Canada.

• Support recruitment events and relationship-building efforts with universities schools event organizers and industry partners to ensure successful recruitment initiatives and strong candidate engagement.

What You Bring

• Bachelors degree or diploma in Business Human Resources Administration or a related field or equivalent professional experience.

• 35 years of experience in supporting domestic and international recruitment processes including relocation settlement onboarding immigration licensure credential validation or other complex hiring pathways is considered a strong asset.

• Experience in talent acquisition operations recruitment coordination HR operations project support or a similar role within a fast-paced environment.

• Experience developing process documentation SOPs workflows and operational guides to improve efficiency consistency and candidate experience.

• Strong proficiency in recruitment systems and operational tools such as Workday LinkedIn Recruiter ATS platforms and Microsoft Office Suite (Excel Word PowerPoint).

• Comfortable navigating implementing and improving recruitment technologies tracking systems reporting tools and process workflows to support operational excellence.

• Strong writing documentation and presentation skills with the ability to create clear resources and confidently lead webinars information sessions and candidate-facing presentations.

What Will Set You Apart

• Exceptional organizational skills attention to detail and ability to manage multiple priorities in a fast-paced environment.

• Strong communication relationship-building and stakeholder management skills across internal and external partners.

• Proactive mindset with strong accountability ownership problem-solving abilities and a focus on candidate experience and continuous improvement.

Travel

This role requires domestic and international travel to support recruitment missions university roadshows hiring events and key talent acquisition initiatives including occasional extended trips of up to two weeks.

Why Join Medavie

• Were committed to creating a workplace that reflects our values and delivers on our employee value proposition:

• Comprehensive health vision and dental plan that is 100% employer-paid from day one.

• 100% employer-matched Defined Contribution Pension Plan.

• Annual Incentive Bonus recognizing your contributions

• Paid vacation ability to purchase an additional week of vacation wellness benefits (Health Care Spending Account and Personal Wellness Account) and fitness discounts

• Opportunity to make a meaningful impact by supporting candidates as they transition into new opportunities and build their lives in Canada.

• Career Growth: We encourage you to follow your passions learn new skills and focus on growing your career with Medavie

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Pay Range: 61221 - $76526 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge skills qualifications experience and education/ addition to Base Pay eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment retention advancement and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

While Medavie may use automated tools including AI to support application screening candidates are expected to complete all recruitment interactions independentlywithout AI assistanceto ensure a fair and equitable process.

If you experience any technical issues throughout the application process please email: .